Background:
We are looking for a proactive and structured individual who will help drive the execution of this initiative. You will play a key role in shaping and operationalizing the transition plan, from understanding user needs to ensuring successful rollout and adoption.
The perfect candidate is a self-starter who enjoys working in a fast-paced, dynamic environment. They are structured, tech-savvy, and comfortable navigating ambiguity. A hands-on mindset and an eagerness to contribute to every phase of the tool transition—from discovery to delivery is required. A mix of analytical thinking, coordination skills, and collaborative spirit will be key to helping the team succeed.
General Information:
* Start DateASAP - 01.10.2025
* End Date6 Months
* Workload80% - 100%
* WorkplaceRotkreuz (Home Office possible - partially)
Tasks and Responsibilities:
* .Project coordination & tool selection
* Support the squat in shaping and structuring the transition plan
* Conduct market research and support in the identification of suitable tool(s)
* Coordinate and document user requirements through interviews or surveys
* Support gap analysis between current and future-state tools
* Tool implementation & configuration
* Assist in the sourcing process and vendor coordination
* Help set up and configure the new tool based on defined requirements
* Maintain documentation around tool functionality and configurations
* Rollout & data migration
* Help design and execute the rollout plan (e.g. pilot, phased deployment)
* Prepare and support data migration efforts
* Monitor adoption, gather feedback, and propose improvements
* Training & change enablement
* Contribute to defining the training concept and rollout approach
* Support development of training materials and hands-on guides
* Help deliver training sessions (1:1, small groups, or virtual formats)
Your Profile:
* Bachelor’s or ongoing studies in Business Administration, Information Systems, or related fields
* Min. 2 years experience in a similar role
* Strong project coordination skills with attention to detail
* Excellent communication and interpersonal skills
* Hands-on and solution-oriented mindset
* Comfortable with ambiguity and a fast-paced work environment
* Tech-savvy, with a basic understanding of tool implementation or configuration
* Fluent in English, spoken and written
Nice to haves:
* Previous experience with digital tool implementation or internal rollouts
* Familiarity with project or product management tools (e.g., Trello, Monday.com, Airtable, Asana)
* Experience with resource management tools (like Smartsheet Resource Management)
* Experience with portfolio management, resource management, change management, user training, or enablement
* Interest in digital transformation or commercial operations
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