Executive Assistant to the CEO of Smart Infrastructure Buildings 100%
Job ID: 508564
Responsibilities
* Provide proactive high‑level administrative and organizational support to the CEO of SI Buildings in a fast‑paced international environment
* Manage the CEO’s calendar, inbox, meetings, and priorities with a strong sense of structure, transparency, and anticipation
* Organize and steer leadership meetings, workshops, customer visits, and offsites, including logistics and follow‑up actions
* Ensure all administrative requirements for key meetings are fulfilled, including effective scheduling, stakeholder alignment, and timely distribution of meeting materials and pre‑reads
* Coordinate domestic and international business travel, including all related arrangements and logistics
* Ensure reliable coordination and information flow across key stakeholders in close collaboration with the CEO Office
* Independently manage confidential correspondence and communication in German and English
* Contribute to continuously improving administrative processes, ways of working, and coordination mechanisms within the CEO Office
Skills and Experience
* Several years of experience as an Executive Assistant or in a comparable role supporting C‑level or senior management in an international environment
* Strong organizational and coordination skills with a high level of attention to detail
* Excellent communication skills and fluency in German and English, both written and spoken
* High level of professionalism, discretion, reliability, and service orientation
* Ability to work independently, proactively, and in a structured manner while managing multiple priorities simultaneously
* Confident use of modern digital tools and workflows, particularly within the MS365 environment, including Copilot
Location: Zug, Switzerland. Qualified candidates must be legally authorized to work in Switzerland.
Employee Benefits
* Mobile working possible, in alignment with the management
* Access to employee share programs
* Further information about employee benefits can be foundhere
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