Flexim is looking for an experienced Receptionist to warmly welcome visitors and professionally supports one of our international clients based in Krakow.
The ideal candidate is service-oriented, friendly, and takes the initiative to ensure high-quality front desk experience.
The duties and responsibilities of the position are as follows:
* Greeting visitors and employees in a warm, courteous, and professional manner
* Manage the front desk by answering incoming calls, emails, and inquiries
* Maintain a clean, organized, and welcoming reception area
* Handle incoming and outgoing mail and deliveries
* Manage visitor access, issue badges, and ensure compliance with security procedures
* Coordinate meeting room bookings and assist with basic meeting setups
* Provide general administrative support to on-site teams as needed
* Liaise with building management, vendors, and service providers
* Monitor office supplies and place orders when necessary
* Respond to ad hoc requests promptly and proactively to support smooth office operations
Requirements
* Fluent in Polish and English (both written and spoken)
* Proven experience in a front desk, receptionist, or administrative support role (minimum 2-3 years preferred)
* Excellent communication and interpersonal skills
* Strong customer service orientation with a friendly and professional attitude
* Proactive, organized, and able to multitask in a dynamic environment
* Proficient with MS Office Suite (Outlook, Word, Excel) and general office equipment
* High level of discretion, reliability, and attention to detail
* Ability to work independently and as part of a team
* Flexibility and a positive, can-do attitude
Work schedule
Monday to Friday from 8am to 5pm #J-18808-Ljbffr