Position Title: Executive Assistant
Key areas of accountability/responsibility: Organize and maintain the manager's agenda: Schedule, change, coordinate and prepare all appointments; provide all necessary information to participants.
Arrange and help to set up departmental meetings and participate in organizing Global events.
Take care of all incoming and outgoing post and e-mail messages: Screen, prioritize and add relevant information to prepare handling by the manager.
Distribute and file all relevant documents and information.
Secure follow up and check deadlines.
Handle telephone calls and requests: Prioritize, arrange "callbacks", arrange phone inquiries when needed.
Provide administrative support: Coordinate the manager's workflow and maintain office systems to deal efficiently with paper (digital) flow.
Compose correspondence/reports for own or manager's signature.
Prepare and finalize presentations in PowerPoint.
Update and chase delegated tasks to ensure progress to deadlines.
Provide back up for other admin personnel.
Provide admin support for B&C global team.
Organize new-employee onboarding and training.
Create Purchase orders and ensure timely payment.
Provide facility service: Welcome visitors.
Arrange meetings and meeting facilities.
Help preparing meetings, attend, make notes and distribute minutes and action list.
Arrange travel and accommodation.
Take initiative in manager's absence.
Arrange office facilities.
Profile: Educational level: Vocational education.
Excellent communication, written and verbal in English and German.
Excellent interpersonal skills.
Have a "can do" attitude.
Required level of experience: At least 5 years' experience as an assistant in the business context.
Excellent skills in MS Office (Word, Excel, PowerPoint, and Outlook).
Knowledge in SAP (Success Factors).
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