We are seeking an Office Assistant & Receptionist to join our team.
Job Description:
This is a long-term temporary position with the option for permanent employment.
* Offer general assistance to guests and visitors
* Manage incoming and outgoing mail, handle deliveries, and coordinate with local delivery services
* Provide administrative support to colleagues as needed
* Arrange interviews or meetings
* Coordinate travel and accommodation arrangements within Switzerland for senior members of the organization
* Collaborate with executive assistants to address requests and inquiries from senior managers
* Manage office supplies, organize catering for group meetings, and occasionally run errands
* Supervise kitchen areas to ensure they are well-stocked and tidy
* Serve as the contact point for external service providers related to building maintenance
* Plan and oversee repairs, installations, and upgrades of office equipment
* Assist management in negotiating with office vendors and implement cost-saving initiatives
* Develop and uphold office protocols and facilities management procedures
Requirements:
To succeed in this role, you will need:
* Previous experience in office management and reception in an international environment
* Fluent English and German language skills
* Strong Microsoft Office skills
* Excellent organizational and interpersonal skills with a strong customer focus
* Demonstrates flexibility and adaptability with a proactive mindset