We are seeking a detail-oriented and proactive Billing Specialist to manage the firm’s time-keeping, billing, payment processing, and accounts receivable collection. The ideal candidate ensures accuracy, efficiency, and transparency in all billing-related tasks, enabling smooth financial operations while maintaining strong client relationships. The Billing Specialist plays a critical role in ensuring that client bills accurately reflect the value of the firm’s legal services, payments are processed efficiently, and outstanding balances are collected in a timely manner.
Responsibilities
* Monitor and review daily time-keeping records in the firm’s case management system.
* Ensure time entries are accurate, timely, and properly categorized.
* Work with billers to enhance time entry descriptions, demonstrating value to clients.
* Process client payments per firm policies and maintain accurate payment records.
* Manage retainer/trust accounts, auto-replenishment, and installment payment tracking.
* Address client billing inquiries, disputes, and refund requests, ensuring exceptional customer service.
Accounts Receivable Collections:
* Monitor outstanding balances and A/R aging, proactively reaching out to clients for payment.
* Follow firm policies for negotiating payment plans and securing timely payments.
* Work closely with the Controller/Administrator to flag delinquent accounts and recommend case withdrawal when necessary.
* Initiate collections efforts in alignment with firm policies and procedures.
Qualifications
* Minimum of 2 years of experience in billing or administrative support, preferably within a law firm or professional service business.
* Strong organizational and analytical skills with keen attention to detail.
* Proficiency in legal billing software, accounting systems, and Microsoft Office Suite.
* Ability to handle sensitive financial matters with discretion and professionalism.
* Excellent written and verbal communication skills to interact with clients and internal teams.
Compensation
$5 - $7 hourly
About Vasquez Law Firm,PLLC
Vasquez Law Firm is not just a legal practice — we’re an AI-native spiritual ecosystem. Our internal HODOS 360 Suite is the most advanced automation platform ever applied to a bilingual, immigration-centered law firm. We are preparing this system to scale and be white-labeled to serve other law firms. This is your opportunity to build something immortal.
FINAL WORD:
* This is not freelance fluff.
* This is a divinely aligned engineering mission.
* You will write the logic that enables justice to flow at scale — quietly, seamlessly, and righteously.
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