Asap - team assistant (m/f/d) 100%

Company Profile

Our client is a globally recognised consumer brand known for its strong focus on innovation and continuous growth. Operating in a fast-paced and international environment, the company blends design, technology, and performance to consistently evolve its product portfolio and strengthen its global footprint.

Core Administration & Coordination

• Support scheduling, calendar management, and prioritisation of daily activities for senior stakeholders
• Organise meetings end-to-end, including agenda preparation and logistical coordination
• Manage travel arrangements such as bookings, itineraries, and related planning
• Assist with communication tasks, including drafting emails and coordinating stakeholder interactions

Operations & Project Support

• Independently manage smaller coordination tasks or projects with a structured and timely approach
• Maintain and organise key documents, presentations, and meeting materials
• Prepare supporting documents, briefings, and internal communication materials
• Track action items and follow up with stakeholders to ensure timely progress

Events, Office & Team Support

• Support the organisation of internal events, workshops, and team sessions
• Coordinate logistics with both internal teams and external partners
• Act as a professional point of contact for visitors and stakeholders
• Ensure smooth information flow within the team and handle incoming requests efficiently
• Manage sensitive information with discretion and professionalism
• Contribute to a positive, collaborative, and high-performing team environment

Contract Details

• 6 months temporary mission
• Possibility of a permanent takeover

Requirements

• 1-4 years of experience in administrative support, coordination, or a similar role
• Experience in a dynamic, international, or fast-paced environment is a strong advantage
• Fluency in English and German, with strong written and verbal communication skills
• A proactive and solutions-oriented approach with the ability to anticipate needs
• Strong prioritisation skills and the ability to stay composed under pressure
• High level of professionalism and discretion when handling confidential matters
• A hands‑on attitude and willingness to support across a variety of tasks
• A confident and professional presence when interacting with stakeholders

Compensation Package

• Exposure to high-level business operations and decision‑making processes
• A fast‑paced, entrepreneurial, and collaborative workplace
• A central role with strong visibility across different teams