Mission
Under the responsibility and in close collaboration with the Head of Infrastructure of the School of Engineering (STI), you will play a central role in supporting and coordinating the infrastructure activities of the faculty. You will ensure the smooth operation of infrastructure projects, manage daily requests, and contribute to the strategic development of STI.
Main duties and responsibilities
1. Strategic and Coordination Tasks
2. Support and assist the Head of Infrastructure in daily operations and long-term planning.
3. Supervise the "infrastructure" activities of STI-IN and ensure smooth coordination with existing teams (chemical shop, chemical waste, equipment logistics, shared labs, STI shop)
4. Contribute to strategic development projections and ensure the successful integration of new professors and their research groups.
5. Occasionally represent STI in working groups, committees
6. Be prepared to assume new tasks arising from new development, including rare interventions outside normal working hours.
7. Technical Tasks
8. Moderate and follow up on renovation or infrastructure requests from STI
9. Prepare project files for renovations, modifications, or refurbishments (plans and descriptions prepared with requestors).
10. Monitor ongoing renovation and modification works.
11. Organize the maintenance plans of all shared equipment
12. Handle the closing of labs
13. Provide first-level technical support to STI staff (liaising between DSE and users).
14. Maintain and update internal building signage.
15. Logistical Tasks
16. Follow up on all furniture requests
17. Manage office and lab moves, including coordination with external companies and users, verification of layouts and deadlines, and troubleshooting.
18. Manage zoning needs and update space allocation records in STI IN tools
19. Handle access rights and manage shared spaces (safety, cleanliness, booking systems).
20. Provide first-level support for the scientific equipment inventory system.
21. Administrative Tasks
22. Prepare standard documentation for STI-IN project management.
23. Maintain tracking documents for space allocation.
24. Keep the STI-IN website up to date.
25. Draft meeting minutes, doodle polls, and other administrative needs.
26. Other Tasks
27. Act as a replacement contact for the chemical products store.
28. Undertake any other tasks required for the smooth functioning of the unit.
The position description is not exhaustive and may evolve according to institutional needs.
Profile
* University degree / Federal certificate or equivalent education and experience in construction or infrastructure management.
* Minimum of 5 years' experience in the construction or an equivalent technical domain
* Proven experience in project management and natural problem-solving abilities.
* Initiative, critical thinking, and ability to propose solutions.
* Fully service-oriented and team player,
* Proven ability to manage multiple tasks effectively, with the right priorities
* Track record of maintaining focus and performance in fast-paced settings
* Proficiency with standard IT tools and affinity with technology.
* Fluent in both English and French
We offer
* A dynamic and multicultural work environment within a multidisciplinary institution of international renown
* The opportunity to take part in large-scale, stimulating, and diverse projects
* Attractive working conditions
* Opportunities for continuous training and development
Informations
* Start date: As soon as possible
* Minimum workload: 100%
* Contract type: Permanent contract (CDI)
* Reference: 1771