Accounting & HR Manager
We are seeking a highly motivated and experienced Accounting & HR Manager to oversee our financial and human resources operations, while also supporting office management tasks on a 60–100% basis.
About the Role
This role involves managing the full accounting cycle, including bookkeeping, monthly and annual closings, VAT reporting, invoice processing, expense control, and payroll. You will also handle HR-related responsibilities, particularly social insurance administration and personnel documentation.
Main Responsibilities
* Financial Management: Monitor financial performance through budget tracking, variance analysis, and regular financial reporting to support strategic decision-making.
* Accounting Process: Manage and maintain the accounting process using an accounting software, including weekly updates and monthly closing of books.
* Invoice Processing: Review and process invoices, obtain necessary approvals, and ensure timely payments (approximately bi-weekly).
* VAT Calculations: Handle VAT calculations, reporting, and quarterly submission in compliance with Swiss tax regulations.
* Expense Management: Oversee credit card statement reconciliation and expense management, including collection and verification of team receipts and organizing physical documentation monthly.
* Accounts Receivable: Monitor accounts receivable, check paid debtors, and update controlling and financial tracking lists accordingly.
* Payroll Processing: Prepare and execute payroll processing, ensuring accuracy and compliance with Swiss regulations including withholding tax declarations.
Recruiting & Onboarding Support
* Applicant Communication: Assist the VP with reaching out to applicants and coordinating communication.
* Scheduling Interviews: Schedule interviews and prepare interview logistics.
* New Hire Onboarding: Support onboarding processes for new hires (e.g. documentation, introductions, workspace setup).
Office Management
You will also provide assistance with general office management tasks.
Requirements
We are looking for a candidate with the following skills and qualifications:
* Proven Experience: Proven experience managing full-cycle accounting and bookkeeping in Switzerland, preferably experience with a professional accounting software.
* Swiss Payroll Processes: Solid understanding of Swiss payroll processes and social insurance regulations.
* Organizational Skills: Strong organizational skills and ability to work independently with minimal supervision.
* Attention to Detail: Detail-oriented with excellent accuracy in financial and HR data management.
* Communication Skills: Proactive communicator, able to coordinate effectively with management, team members, and external partners.
* Confidentiality: Must be adept at handling confidential information with the highest level of discretion.
* Languages: Fluent in German and English, both spoken and written, with the ability to communicate professionally and effectively in an international business environment.
Benefits
We offer the following benefits:
* Flexible Working Hours: Flexible working hours tailored to a part-time schedule, or full time per mutual agreement.
* Career Advancement: Clear path for career advancement and professional growth.
* Collaborative Environment: Great opportunity to collaborate closely with senior management, engaging directly with C-suite executives and making a tangible impact on the company's financial and operational success.