Great technology needs great people!
Are you a self-motivated administrative assistant with strong organizational skills and a customer-service orientation? Join a team of assistants and provide seamless support to the department. CERN, take part!
You will join the Beams Department, which offers CERN the unique expertise required for the conception, design, survey, alignment, control, and operation of CERN’s particle accelerator complex.
The Controls Electronics and Mechatronics (CEM) group develops and maintains a centralized competence in controls hardware custom design, low-level software & infrastructure support, electronics development/production & radiation tolerance, mechatronics & robotics, test & measurement systems.
Functions
You will join a team of assistants and participate in the daily management of the BE-CEM group secretariat, focusing on information, communication, and organizational services. Your activities will include:
* Providing front-office service for all group personnel upon arrival, departure, and throughout their appointment, ensuring the application of CERN’s rules and procedures;
* Processing confidential information via emails, letters, procedures, and presentations;
* Organizing and participating in meetings, taking minutes, and maintaining action lists;
* Providing personal assistance to the Group Leader (agenda and mailbox management, replying on their behalf, data collection and pre-analysis, follow-up of actions, organizing meetings, proofreading documents and presentations);
* Organizing official trips and events (conferences, workshops, retreats);
* Updating the group website;
* Replacing other assistants during their absences.
Qualifications
Higher technical diploma or equivalent relevant experience in general administration or a related field.
Experience
* Demonstrated experience in multi-tasking as first-line administrative support for a large community;
* Interpreting and applying rules and procedures;
* Proofreading documents;
* Personal assistance roles;
* Using office computing tools (especially MS Office);
* Event organization and management;
* Knowledge of administrative rules and procedures;
* Text editing and proofreading;
* Structured, organized work approach with good prioritization;
* Accountability and reliability;
* Effective communication and documentation;
* Teamwork and positive attitude;
* Flexibility and adaptability to change; proposing improvements.
Proficiency in spoken and written English, with the ability to draft accurate texts, and a willingness to learn French.
Additional Information
Eligibility and closing date: Applications should reach us by 05.01.2025 at 23:45 Geneva time. CERN values diversity and inclusion as central to our success. This vacancy will be filled as soon as possible.
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