College Alpin Beau Soleil is a unique school community in the Swiss Alps, home to 300 students aged 11-18 from 60 countries worldwide. The school offers an unparalleled educational experience with curricular programmes in English and French based around the IB Diploma, fostering academic success and global citizenship.
Location
Villars-sur-Ollon, CH
Key Responsibilities
* Provide a warm, professional, and welcoming experience to students, parents, staff, and visitors.
* Manage the day‑to‑day running of Reception and support the smooth operation of the Front Office.
* Handle incoming calls, emails, post, and deliveries efficiently and professionally.
* Support the organisation of school events, student arrival days, and other key moments throughout the year.
* Provide administrative support across different school departments.
* Manage petty cash and other Reception‑related administrative tasks.
* Support the Transport and Trips departments with travel‑related administrative tasks.
* Prepare and coordinate documentation required for student visa applications.
* Monitor and follow up residency permit processes in line with local requirements.
* Maintain accurate records and ensure confidentiality at all times.
Education And Professional Qualifications
* High school diploma with an administrative or tourism qualification.
* Fluent in French & English (speaking, reading and writing).
* Excellent IT skills including Microsoft Word, Excel, PowerPoint and Outlook.
* Additional languages would be an advantage.
Experience & Qualifications
* Previous experience in a reception, front office, customer service, or administrative role.
* Experience in a school or international environment is a plus but not essential.
* Experience managing multiple tasks in a fast‑paced and people‑focused environment.
Person Specification
* Excellent communication skills, written and oral.
* Warm, professional, and service‑oriented approach.
* Reliable with strong attention to detail and administrative accuracy.
* Calm and efficient in a fast‑paced environment.
* Flexible, proactive, and collaborative.
* Strong organisational skills and ability to manage priorities effectively.
* Confident using digital tools and administrative systems.
Additional Requirements
We are open to considering either one full‑time Front Desk Officer or two part‑time Front Desk Officers (50%) through a job‑sharing arrangement, depending on the profiles and experience of the successful candidates.
Collège Alpin Beau Soleil is committed to safeguarding and promoting the welfare of children and young people. A police check is required prior to appointment.
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