Realising Your
Individual Potential
Hospitality and Events Coordinator (m/w/d)
Geneva
100 %
Facility Management
Responsibilities
For one of our international clients based in Geneva, we are looking for a motivated Hospitality and Events Coordinator (m/w/d) to drive excellence across all catering and event services. In this key role, you will act as the central point of contact between internal stakeholders and the catering provider, ensuring smooth and efficient coordination.
You will be responsible for managing hospitality services across more than 20 meeting rooms, a VIP dining area, and a 120-seat auditorium.
If you are energetic, client-oriented, and thrive in coordinating people and services with clarity, structure, and precision, this could be the perfect next step in your career.
Discover the key responsibilities and qualifications below and bring your expertise to a highly visible role in a prestigious international setting.
* Ensure compliance with service contract KPIs, maintaining high service standards
* Act as the main contact and quality representative for the company restaurant
* Manage and track all internal requests related to meeting rooms, catering, and corporate events
* Act as a liaison between internal requesters and the catering partner
* Ensure accurate quotes and invoicing
* Guarantee service quality, timely delivery, and compliance with specific needs (schedules, dietary restrictions, number of attendees)
* Coordinate VIP and high-profile events (seated lunches, executive breakfasts, cocktail receptions)
* Maintain a catering service calendar and keep detailed records of service quality
* Gather post-event feedback and suggest improvements
* Ensure service continuity as backup for the Soft Services Manager
* versee the entire administrative process, from quotations to invoicing
* Lead the successful planning and execution of client events
* Foster a proactive mindset to continuously enhance service quality and the on-site user experience
Requirements
* Degree or diploma in Hospitality Management, Event Management, or a related field
* Additional certifications in event planning, customer service, or facility services are an asset
* Minimum 3 years of experience in a similar role within hospitality or corporate events
* Proficient in Microsoft Office Suite, with advanced Outlook and Excel skills
* Strong knowledge of ERP systems (e.g., Microsoft Navision, FIBU)
* Fluency in English and French (C1 level) both spoken and written
* Capable of managing multiple projects with precision and independence
* Organized, dynamic, proactive, and customer service-oriented
* Ability to work autonomously in both frontline and office environments, with strong teamwork skills
Starting Date September 1st the latest October 1st
Why Apleona
* We offer encouragement in the ownership of responsibility and promote creative freedom
* We encourage personal and professional development
* We invest in you to further your competence and experience
* Our culture is to nurture and build our team and spirit
* We are transparent and share knowledge within our team
* We live a "you" culture characterized by respect and appreciation
Benefits
* We offer you progressive employment conditions, including at least 26 days' holiday
* Where customer requirements allow, you have the option of working part-time, job-sharing or from home, in addition to flexitime
* We support you in your further development, including financially where necessary
* We offer you a well-developed pension scheme via the pension fund
* You benefit from discounts for various activities, products or services, such as leisure activities
Company
Apleona Schweiz AG offers our clients the best of facility and real estate management in 14 regions. Our experience and knowledge make us one of the leading multi-service providers in the Swiss market.
www.apleona.ch
The Apleona Group employs over 40,000 people internationally in a wide-ranging real estate and property-related fields.
www.apleona.com
Contact
Are you interested in this position? We look forward to receiving your online-application!
For questions, Melanie is happy to assist.
We want to fill this position without external providers. We only take personal applications.
To apply
Melanie Böhni
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