We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and strategic support to senior executives within a leading multinational manufacturing company. The ideal candidate will act as a trusted partner to leadership, ensuring smooth daily operations, efficient communication, and effective coordination across global teams.
Key Responsibilities
* Provide high-level administrative support to senior executives, including complex calendar management, meeting coordination, and travel arrangements.
* Act as the primary point of contact between executives, internal teams, and external stakeholders.
* Prepare presentations, reports, briefing materials, and correspondence for executive meetings and business reviews.
* Coordinate international travel, including itineraries, visas, accommodations, and expense management.
* Organize and support board meetings, leadership meetings, and global conferences, including agenda preparation and minute‑taking.
* Manage confidential information with the highest level of discretion and professionalism.
* Support cross‑functional projects and initiatives, ensuring deadlines and deliverables are met.
* Monitor and prioritize incoming communications, ensuring timely responses and follow‑ups.
* Assist with budget tracking, procurement processes, and vendor coordination when required.
* Contribute to improving administrative processes and operational efficiency within the executive office.
Qualifications
* Minimum of 5 years of experience supporting senior executives, preferably in a multinational environment.
* Excellent organizational and time management skills with the ability to manage multiple priorities simultaneously.
* Strong communication skills in German and English; additional languages are a plus.
* High level of discretion and professionalism in handling sensitive information.
* Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and digital collaboration tools.
* Ability to work in a fast‑paced, international environment and collaborate across different cultures and time zones.
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