Overview
Johnson & Johnson is seeking a Records and Information Specialist to join the IMPO CH Campus Switzerland Team located in Zug.
At Johnson & Johnson, we believe health is everything. Through our expertise in Innovative Medicine and MedTech, we innovate across the full spectrum of healthcare solutions to deliver breakthroughs that improve health outcomes.
Learn more at https://www.jnj.com/
About Innovative Medicine Principal Operations
JnJ IMPO is a global organization with teams based in the US, Switzerland, Belgium, the Netherlands, Ireland, and Singapore, collaborating with R&D, Supply Chain, Commercial, Tax and Treasury.
We foster an environment where collaboration, success, passion, and diversity are celebrated, and we are committed to developing the talents of our team members and providing opportunities for growth and advancement. You will be part of a community recognized for reliability, trustworthiness, and expertise.
The candidate will support our Switzerland Operations and will be responsible for implementing all aspects of the Records and Information Management (RIM) program across multiple business units and departments in compliance with enterprise standards. The role partners with cross-functional teams to drive digital transformation initiatives by optimizing information governance and data management strategies to enhance efficiency and enable smarter decision-making.
Key Responsibilities
* Lead initiatives to improve data management processes and implement best practices
* Maintenance of the network of contact persons (records coordinators, archiving personnel) in several business units / departments
* Training and support to appointed record coordinators and archiving personnel on records management policies and data management tool
* Act as an authority and resource for RIM-related queries across the organization
* Coordinate classification, archiving and retrieval of physical records
* Apply Legal Hold Notices distributed by Law Department on the records collected in records management software
* Apply enterprise retention schedules and organize the destruction process of records that have met their retention period after getting all internal approvals
* Handle and maintain records management software to ensure its optimal performance and usability
* Lead digital record transition
* Find opportunities to leverage emerging technologies (e.g., AI, machine learning) to improve RIM processes
Qualifications
Who we are looking for :
Bachelor's degree in archives, library science, Records Management, Business Administration, or related field; 2-4 years of experience in records management, information governance, or a related role; strong understanding of data governance; organized and detail-oriented; good communication, interpersonal and training skills; proactive and collaborative mindset; adaptable to new technologies; proficiency in MS Office; experience in large, complex corporate environments.
This role based in Zug, Switzerland will initially be limited until December 31, 2026. If you are interested in working for a globally leading healthcare company in a challenging role, please submit your application in English today.
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