International and fast paced company within the cosmetics industry
Temporary contract with possibility for extension
About Our Client
Our client is a leading global cosmetics company known for its iconic brands and high-touch customer experience. With a presence in over 150 countries, the company combines creativity, innovation, and inclusivity to shape the future of cosmetics. This position is based in the Travel Retail division and offers the opportunity to work closely with top leadership in a fast-paced, international setting.
Job Description
Organize meetings, conference calls, and complex travel arrangements across global time zones, supporting both managers
Coordinate, prepare, and execute internal and external high-level events, including senior leadership offsites and retailer Top-to-Top meetings
Support communication and alignment across regional and global business units, consolidating updates and follow-ups for leadership
Ensure compliance with legal, tax, and audit-related documentation processes, including review and archiving of contracts and sensitive documents
Manage and track signatures and approvals for a high volume of time-sensitive documents involving internal and external stakeholders
Act as representative of the executives, including providing e-signatures during absences and coordinating on their behalf
Maintain clear and structured documentation archives accessible for Legal, Finance, and Commercial teams
Assist in onboarding of new employees and collaborate with HR and IT for proper setup
Reconcile expenses and manage departmental procurement workflows
Contribute to company-wide diversity and engagement initiatives as part of internal workstreams
The Successful Applicant
Bachelor's degree or equivalent; a background in Business Administration or Humanities is a plus
10+ years of experience in senior executive support, operations, or business coordination roles in a global environment
Fluent in English, advanced knowledge of Spanish and German is considered a strong asset
Tech-savvy and confident using Microsoft Office (especially Excel and PowerPoint); experience with digital collaboration tools
Excellent organizational skills, ability to prioritize under pressure, and keen attention to detail
Discreet and professional in handling confidential information
Experienced in managing international travel, high-profile events, and calendar coordination
A strong communicator with a proactive, service-minded, and collaborative attitude
What's on Offer
A high-impact role at the center of a global organization, offering close exposure to senior leadership, international collaboration, and the opportunity to shape processes that support strategic business goals. Ideal for someone who thrives in a dynamic environment and enjoys combining structure with influence.
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