Office and finance assistant at 50%

An international, research-driven organisation is seeking a highOffice and Finance Assistant at 50%An international, research-driven organisation is seeking a highly organised and proactive Administrative & Financial Assistant to support the smooth day-to-day operations of a dynamic, multidisciplinary team. You will work closely with senior leadership, researchers, and internal stakeholders to facilitate operational efficiency and contribute to the successful delivery of projects in an international and collaborative environment.Office and Finance Assistant at 50%Our client is an international organisation.MissionsFinancial and Grant SupportAssist with budget tracking and monitoring of project expendituresSupport financial reporting activities (including salaries, invoices, and expenses)Contribute to financial forecasts and budget preparationManage procurement processes and expense follow-upHR and Personnel AdministrationSupport recruitment processes and preparation of employment documentationCoordinate onboarding and offboarding activities for staff and collaboratorsMaintain personnel records and track absences, contracts, and administrative lifecycle processesProvide administrative support for visiting researchers, interns, and temporary staffExecutive and Administrative SupportManage calendars, schedule meetings, and coordinate appointments for senior staffProvide general administrative support to ensure smooth team operationsEvents and Travel CoordinationOrganise meetings, workshops, seminars, and conferencesCoordinate travel arrangements, including logistics and reimbursementsSupport the organisation of internal events and team activitiesMobility and Visitor SupportFacilitate the arrival and integration of international staff and visitorsAssist with visa applications, accommodation, and health insurance arrangementsManage travel logistics for guests and collaboratorsCoordination and LiaisonAct as a point of contact with internal departments and external partnersCoordinate with funding bodies and administrative services as requiredProfil du candidatProven experience in an administrative support role, ideally within an international, academic, or research environmentStrong organisational and multitasking skills, with attention to detailProactive, service-oriented mindset with the ability to work independentlyFluent in French and English (written and spoken)Excellent command of Microsoft Office tools (Outlook, Word, Excel, PowerPoint)Strong interpersonal skills with the ability to work in a multicultural environmentConditions et Avantages50% role based in Geneva. jid488e713ait jit0624ait jpiy26ait