Are you a Payroll Specialist (m/w/d) looking for your next challenge in a fast-paced, international environment? Join our client, a premier research-intensive biopharmaceutical company, and play a key role in ensuring efficient, accurate, and high-quality payroll operations.
In this role, you will collaborate closely with cross-functional teams - including HRSC, Tax, Finance, and HR supporting payroll-related inquiries and partnering with the Payroll Lead as part of a regional team. You will contribute to shaping the Payroll function, enhancing service delivery, and ensuring seamless end-to-end payroll processes across the sub-region.
As a Payroll Specialist, you will add significant value by driving operational excellence, ensuring full regulatory compliance, and acting as a trusted liaison for multiple internal stakeholders. Across all activities, you bring a continuous improvement mindset, focusing on root-cause resolution and demonstrating a strong commitment to delivering results through collaboration and an inclusive team ethic.
Responsibilities:
* Independently delivering timely and accurate payroll for multiple assigned entities in compliance with local laws and regulations.
* Inputting data into databases and spreadsheets.
* Monitoring standard personnel and salary changes.
* Processing expats and commuters in coordination with Global Mobility and external providers.
* Managing all payroll controls for SOX and other audits.
* Compiling all necessary approvals for bank payments.
* Contributing to the development and implementation of payroll policies, procedures, and internal controls.
* Responding to all internal and external inquiries related to payroll issues, social insurance, and taxation.
* Contributing to efforts to standardize and improve Payroll & Benefits Administration processes across sites, leveraging best practices and reducing complexity.
* Collaborating closely with all relevant parties, including the EMEA HR Service Delivery organization, HR Business Partners, and HR Centers of Excellence.
* Supporting payroll peers with documentation of payroll systems, process optimization, and continuous improvement.
* Participating in projects and working groups.
* Payroll Reporting: Assist in generating accurate payroll reports, such as earnings statements, tax reports, and other payroll-related reports. Collaborate with the HR Shared Service team to distribute reports to employees and stakeholders as required.
* Continuous Learning: Staying updated on payroll best practices, emerging trends, and technology solutions. Attend training sessions and webinars to enhance knowledge of payroll processes, compliance requirements, and software updates.
Requirements:
* Bachelor's degree in Finance, Business or Accounting or another relevant Payroll qualification; in lieu of a degree
* At least 3 years of experience in a multinational business environment, with focus on Payroll for multiple entities. Experience in HR is a plus
* Experience with payroll processing with outsourced provider models (ADP, Celergo etc.) and working with HR systems (Workday, SAP)
* Excellent planning and organizational skills, ability to balance and prioritize work
* Proven ability to maintain confidentiality, strong personal integrity
* Demonstrated ability to work in (international) teams and collaborate / partner effectively at all levels across the organization.
* Excellent written and verbal communication skills, ability to communicate relevant information to all levels of the organization, fluent in English required (written and spoken), German desired
Additional information:
* Contract duration: asap till 01/03/2027
* Temporary contract with an option for the extension
* Location: Luzern
* Home Office: Yes, hybrid