Maintain and optimise a dynamic, high-volume calendar with frequent changes. Coordinate internal and external meetings, board sessions, and strategic engagements across multiple time zones.
Plan and execute intricate international travel itineraries, including flights, ground transport, visas, accommodations, and contingency planning. Ensure seamless transitions between engagements and proactive resolution of travel disruptions.
Prepare daily schedules, briefing packs, and background materials to ensure the CEO is fully informed and prepared for each engagement.
Organise and support executive-level meetings, including agenda setting, minute-taking, and follow-up tracking.
Draft and review confidential correspondence, presentations, and reports. Act as a gatekeeper and liaison for internal and external communications.
Lead or contribute to strategic initiatives and special projects, ensuring timely execution and alignment with business objectives.
Build trusted relationships across the organisation and externally to facilitate effective collaboration.
Oversee administrative processes within the executive office, including budget tracking and cross-functional coordination.
We are seeking a highly experienced professional with a proven track record of supporting C-suite executives in a global, fast-moving environment.
Degree in Business Administration or equivalent
8+ years of experience supporting C-Level (ideally the CEO) executives in a multinational setting
Demonstrated expertise in managing complex travel and scheduling across global regions
Exceptional organisational and project management skills
High level of discretion, integrity, and emotional intelligence
Fluent in English; additional languages are an asset
Proficiency in MS Office and digital collaboration tools
Proactive, adaptable, and solution-oriented mindset
A high-impact role at the centre of executive decision-making
Exposure to strategic leadership in a global context
A collaborative and empowering work culture
Competitive compensation and benefits
Office based in Zug with hybrid flexibility and occasional travel
For a confidential discussion about this opportunity, please apply via the button. Only shortlisted candidates will be contacted.
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