DESCRIPTION OF DUTIES
1. Ensure the overall administrative management and effectiveness of (i) Facility management services including, technical installations, maintenance, operation and other facility related services through the close oversight and management of the facility management services provider, (ii) Conference and events management services, including meetings of the Governing Bodies, organized by Headquarters through close oversight and management of the AV support services provider, as well as provision of advice and assistance to Regional Offices in connection with their conference requirements.
2. Coordinate the implementation of construction and renovation projects at HQ Geneva and serve as a point of contact with Regional Offices in the implementation of the capital master plan.
3. Ensure appropriate storage and management of WHO historical archives at HQ and access to said archives by internal and external actors as appropriate.
4. The provision of administrative and technical advice and guidance to Regional and other Offices in particular in the area of assigned responsibilities.
5. The formulation of a major segment of the Department's budget including the financial and budgetary control thereof.
6. Establishing and enforcing work methods and procedures and ensuring consistency of approach with regard to guidelines and standards.
7. Represent the Department and WHO at Inter Agency meetings.
8. Other related duties as required.
REQUIRED QUALIFICATIONS
Education
Essential: Advanced level degree from a university of recognized standing in business administration, logistics, supply chain management, engineering, construction, event management, public relations or similar.
Desirable: Formal education or diploma in the field of public administration, facilities management, international conference management.
Experience
Essential: At least 10 years experience in management at the supervisory level in an international setting. Sound experience in staff management, budgetary and financial control. Operational experience and in depth managerial knowledge in the area of assigned responsibilities.
Desirable: Experience in the provision of general administrative services in an international environment.
Skills
* Thorough knowledge of different facets of facilities management, construction and building maintenance, logistics support, including the functioning of international conferences and administrative services in an international setting.
* Proven ability in contract negotiations for purchase of goods and services.
* Supervisory and managerial ability with a large number of staff.
* Excellent inter-personal, people management and communication skills, ability to manage significant and diversified financial, human and physical resources.
WHO Competencies
* Teamwork
* Respecting and promoting individual and cultural differences
* Communication
* Producing results
* Building and promoting partnerships across the organization and beyond
* Creating an empowering and motivating environment
Use of Language Skills
Essential: Expert knowledge of English. Intermediate knowledge of French.
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