Provide operational, coordination, and information management support
Support stakeholder engagement and team operations
About Our Client
Our client is an international company.
Job Description
Portfolio and Stakeholder Support
Provide coordination and logistical support for meetings, workshops, and engagements with internal and external stakeholders, both in person and online.
Support the planning, budgeting, and delivery of regional and portfolio‑level events involving diverse partners.
Assist in the preparation and distribution of briefing notes, presentations, and training materials.
Information and Data Management
Coordinate the administration of grant‑related entity data, including reviewing, validating, and processing change requests in line with established procedures.
Ensure partner and stakeholder records and related documentation are kept accurate and up to date in corporate systems.
Maintain organized digital filing systems and support effective information flows across teams.
Provide administrative support for collaboration platforms (e.g. shared workspaces and team sites), including setup, maintenance, and user onboarding.
Support document translation processes and quality checks when required.
Team Operations and Business Support
Contribute to operational planning, progress tracking, reporting, and budget monitoring for assigned workstreams.
Coordinate business travel arrangements for staff and external participants, ensuring compliance with security and internal requirements.
Track travel‑related expenditures and execution rates as delegated.
Apply standard procedures to manage access rights to digital tools and communication channels.
Support procurement‑related processes for suppliers and service providers when required.
Assist with onboarding activities for new team members and support team initiatives that promote collaboration, w