OBJECTIVE AND MAIN TASK OF THE FUNCTION
Ensure accurate, timely, and compliant payroll delivery across multiple international entities in collaboration with external providers, acting as a key point of coordination between HR, Finance, vendors, and employees. Oversee payroll processes, compliance, and reporting across countries while supporting equity-related payroll activities.
Serve as backup for Swiss payroll to ensure business continuity and compliance with local regulations. Contribute to payroll administration, audits, and continuous improvement initiatives to enhance efficiency, controls, and overall payroll quality.
TASKS
International Payroll
Coordinate and oversee end-to-end payroll processes for multiple international entities in collaboration with external payroll providers
Ensure timely and accurate payroll delivery across countries, including data collection, validation, and approvals
Review payroll outputs, reports, and reconciliations provided by vendors
Ensure compliance with local labor laws, tax regulations, and statutory requirements in each country
Manage payroll calendars, deadlines, and funding requirements
Support new country setups, provider transitions, and payroll process improvements
Handle employee payroll-related queries across regions
Process and coordinate equity-related payroll activities (e.g., stock options, RSUs), ensuring accurate taxation and reporting in collaboration with internal stakeholders and external providers
Swiss Payroll (Backup Responsibility)
Act as backup for the Swiss payroll process, ensuring continuity in case of absence of the primary payroll owner
Support payroll processing activities such as data validation, payroll review, and coordination with the Swiss payroll provider
Ensure compliance with Swiss regulations (e.g., AHV/AVS, BVG/LPP, withholding tax)
Assist with year-end activities (e.g., salary certificates) and audits when required
Administration and Benefits support
Assures compliance with legal and SOX requirements as well as Quality standards and best practice
Facilitates internal and external audits by providing records and documentation to the Senior Manager Payroll and Benefits
Works on specific payroll projects in collaboration with the Senior Manager Payroll and Benefits
REQUIREMENTS AND SKILLS
Education: Bachelor’s degree in Human Resources, or related field
Special Knowledge: Experience with foreign payroll or expats payroll preferable
Experience working with external payroll providers
German or French mother tongue, very good English skills, any other language is a plus
Excellent IT-Skills (especially in Excel, Payroll system i.e. ABACUS)
Experience in working in remote teams
Personality: Very well structured, organized, highly analytical
High interest in foreign payroll
Independent
Trustworthy and reliable
Proactive and service oriented
Stress resistant
Professional Experience: 3 - 5+ years of experience in international payroll, preferably in a multi-country environment
International corporate environment/SOX is a plus
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