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Local Applicants welcome
Position: INTERIM for 10months
Location: Geneva, Switzerland
Department: Research & Development
Reports to: R&D Planning Director
Research and Development Assistant (F/M/D)(10months contract)
About The Position
As an R&D Assistant, you will provide high-quality administrative, organizational, and coordination support to R&D senior management and team members in Geneva. You will ensure the smooth execution of day‑to‑day operations, act as a key interface with internal and external stakeholders, and handle confidential information with absolute discretion.
This role is ideal for someone who thrives in a fast-paced international environment, enjoys multitasking, and takes pride in delivering excellence.
What will you do?
Meeting, Event & Project Support
Organize internal and external meetings, events, and conferences (logistics, agenda preparation, materials, communication, catering)
Produce presentations, reports, charts, and other business documents
Support the creation and execution of internal surveys and reporting tools
Travel & Expense Coordination
Manage business trips for R&D teams: flight/hotel bookings, transfers, visas
Handle travel reimbursements and support employees with Concur issues or training
IT, Communication & Digital Support
Liaise with IT to manage service requests, troubleshooting, and system access
Maintain distribution lists, Workplace groups, SharePoint Online and Teams sites
Prepare/publish internal posts and support the creation of professional documents aligned with JTI brand guidelines
Purchasing & Vendor Management
Support procurement activities (vendor creation, purchase requisitions, goods receipts, invoice follow-up)
Coordinate with GBS P2P, Accounting, IT, and suppliers to resolve issues
Onboarding & Offboarding
Coordinate equipment, application access, badges, travel, and documentation for new joiners, movers, and leavers
Support credit card requests and Concur setup
Sample Storage & Logistics
Manage sample storage space, documentation, and destruction procedures
Prepare proforma invoices and support shipping/customs activities
Handle office supplies, printing, archiving, and subscriptions
Key Skills & Qualifications
Commercial school diploma or equivalent, University degree is an asset
At least 3 years of administrative/secretarial experience in an international corporate environment
Experience supporting management-level stakeholders
Fluent English and French (both written and spoken). Additional languages are an advantage
Excellent command of MS Office (Word, PowerPoint, Excel, Outlook).Experience with SAP and Concur.
Strong organizational and time‑management skills.
Excellent communication and interpersonal skills.
Highly accurate, proactive, and adaptable with strong problem-solving abilities.
Ability to manage sensitive information with discretion.
Are you ready to join us? Build your success story at JTI. Apply now
Next Steps
After applying, if selected, please anticipate the following within 1-3 weeks of the job posting closure: Phone screening with Talent Advisor > Assessment tests > Interviews > Offer. Each step is eliminatory and may vary by role type.
At JTI, we strive to create a diverse and inclusive work environment. As an equal-opportunity employer, we welcome applicants from all backgrounds. If you need any specific support, alternative formats, or have other access requirements, please let us know.