Overview
Job Description In this role, you will provide high-level administrative, operational, and strategic support to the Head of Global CE&O. You will play a key role in ensuring smooth day-to-day operations, supporting cross-functional collaboration, and enabling senior leadership to focus on strategic priorities.
Responsibilities
* Proactive calendar management, meeting prioritisation, and coordination across multiple time zones
* Managing complex international travel arrangements, expenses, and reconciliations in line with company policies
* Organising and facilitating internal and external meetings, including agendas, briefing materials, technology setup, and follow-ups
* Supporting onboarding activities for new team members and ensuring smooth integration into tools and systems
* Maintaining and improving digital collaboration environments (SharePoint, shared drives, departmental hubs)
* Acting as a central point of contact for record management, archiving, document control, and compliance with internal procedures
* Coordinating cross-functional projects and initiatives, tracking timelines and deliverables
* Supporting department operations, including procurement activities and vendor coordination
* Liaising with IT and external suppliers for device setup, access requests, and hybrid meeting logistics
* Preparing executive-ready presentations, dashboards, and documents using PowerPoint, Excel, and other tools
* Serving as a professional point of contact for internal and external stakeholders and supporting executive communications
* Proactively identifying opportunities to improve administrative processes and operational efficiency
Requirements / Competences
* Minimum 5+ years of experience in an executive support or business administration role within an international environment
* Advanced proficiency with Microsoft 365 (Outlook, Teams, SharePoint, Excel, PowerPoint)
* Strong experience supporting senior-level executives and coordinating projects
* Excellent written and verbal English skills; additional European languages are an advantage
* Exceptional organisational skills with the ability to manage multiple priorities under pressure
* Strong interpersonal skills and ability to work effectively across cultures
* Proactive, solution-oriented mindset with a high level of professionalism and discretion
#J-18808-Ljbffr