Details of Employment
You will be based in Geneva, Switzerland and report to the Director, HIV Programmes and Advocacy. The IAS offers the possibility of working from the legal residence for up to 11 days per month for Swiss‑based employees and up to 8 days per month for French cross‑border employees. The position is full‑time and for a maximal duration to start as soon as possible until 31 December 2027.
Purpose of the Position
You will support the establishment and operationalisation of a reimagined Global HIV Prevention Alliance (GHPA) – a country‑centred coordination mechanism designed to respond to today’s prevention landscape and accelerate sustained reductions in HIV incidence, particularly in high‑burden settings. The GHPA aims to strengthen alignment across governments, communities, technical partners, and donors, while enabling countries to prioritise and implement effective prevention strategies in increasingly constrained resource environments.
As the host institution of the GHPA, IAS provides the institutional platform required to establish and operate the GHPA. As host, IAS serves as the legal entity of record for the grant and is responsible for fiduciary oversight, contracting and sub‑awards, human resources administration, compliance with funder requirements, and institutional risk management.
Main Responsibilities
Within this framework, you will play a central role in ensuring the effective coordination and delivery of the GHPA grant. You will manage grant operations across both the transition and implementation phases, including work planning, budgeting, financial and logistical services to the GHPA, and will provide critical coordination support across a diverse set of stakeholders in the HIV prevention space.
Coordination and Grant Management
Phase 1: Transition (until December 2027)
* Manage the transition phase workplan and timeline
* Liaise with subawardees and consultants, drafting agreements, processing payments, and monitoring delivery of results
* Coordinate the organisation of meetings (virtual, hybrid and in‑person), including logistics, liaison with participants, technological support and documenting outcomes
* Support the transition of existing assets (websites, tools) from predecessor organisations, if applicable
* Keep an up‑to‑date budget for internal project use and in the budget system; create estimates and swiftly process payments to ensure appropriate expenditure of the grant
* On‑board GHPA Secretariat staff, once recruited, on financial and administrative procedures
Phase 2: Implementation (January – December 2027)
* Draft and execute contracts and other agreements with sub‑awardees, consultants and other partners as per GHPA Secretariat and Governance Committee guidance, and process payments upon confirmation of deliverables by the GHPA Secretariat
* Liaise with the GHPA Secretariat to track delivery of grant outputs and other performance indicators for internal and external monitoring and reporting purposes
* Keep an up‑to‑date budget for internal project use and in the budget system; create estimates and swiftly process payments to ensure appropriate expenditure of the grant
* Regularly discuss budget performance with the GHPA Secretariat, and liaise with the donor(s) should reallocations become necessary
* Coordinate GHPA Secretariat input into and lead or support, as needed, the drafting of donor reports and grant proposals, as well as internal monthly programme updates
* Support procurement of goods and services for the GHPA Secretariat
Perform any additional tasks requested by the Director, HIV Programmes and Advocacy.
Requirements
Academic Qualifications
* A degree in public health, international development, business, business administration, project management, or a related field or relevant work experience
* A graduate degree would be an asset
Experience
* At least 3‑5 years of experience in a similar position, preferably working in global health or development at an international level
* Experience coordinating and administering complex projects and working across functional areas
* Experience working with external partners, donors, service providers and/or consultants an advantage
* Experience organising and coordinating virtual, hybrid and/or in‑person meetings and other events
* Experience working in the HIV field and demonstrated understanding of the HIV Prevention landscape and its key stakeholders
* Although not essential, IAS acknowledges the value of experience of living with HIV and will consider this when evaluating applications
Skills & Competencies
* Highly organised and systematic, with strong attention to detail both in writing and budget administration
* Ability to work independently with minimal supervision and take initiative
* Sense of diplomacy as well as cross‑cultural communication skills
* Ability to work efficiently under pressure in an international context
* Strong computer skills in the Windows environment and in utilising virtual meeting platforms
* Ability to travel internationally (1‑2 business trips per year)
Languages
* Excellent written and oral English communication skills
* Working knowledge of additional languages, particularly French and/or Portuguese, is an asset
Eligibility
Only candidates from Switzerland, an EU/EFTA country or candidates who already have a valid Swiss working permit to work full‑time will be considered.
Benefits
The IAS provides generous benefits that include an enhanced pension and social security package, an annual leave entitlement above the legal requirement, annual allowances for professional development and health promotion, flexible working hours, and the possibility to work up to 50% from home.
Work Environment
The IAS Secretariat in Geneva is a dynamic and diverse workplace that brings together public health, HIV science, conferencing, programme management and other specialists who all share the IAS vision of a world in which HIV no longer presents a threat to public health and individual wellbeing.
The IAS promotes a flexible and collaborative workplace that encourages employees to grow their skills and competencies. The IAS is committed to ensuring a diverse, equitable and inclusive work environment and to the greater involvement of people living with HIV (GIPA) in all aspects of our work.
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