Overview We are seeking an experienced Facility Manager with extensive experience in Office Facility Services Management to oversee the IFS outsourced contract optimizing cost carbon and workplace experience in line with SGSs FM Standards while being directly responsible and managing local office support contracts (Canteen Records Management and other ad-hoc).
The successful candidate will be responsible for local stakeholder management first level budget management and PO processing plus support as needed from the sustainability, security and H&S global teams in activities to take place in Zug and Geneva offices.
Supervise Facility Services operational contracts in Switzerland (Geneva and Zug) based on agreed SLAs with the outsourced suppliers for all Facility Services
Responsibilities Supervise and optimize delivery of key supplier IFM contracts ensuring business needs are met and value is maximized.
Lead day-to-day operational issues and escalations ensuring effective resolution and continuous improvement.
Coordinate site operations to maintain continuity of property services with minimal disruption to SGSs business operations.
Measure and report on IFS contract metrics.
Ensure full compliance with supplier systems and SGSs processes to meet health and safety obligations.
Manage all local office support contracts:
Document scanning / Digital mailroom
Courier and Swiss Post services
Records Management and outsource archiving
Office supply orders
Local FM Budget 1st level control:
FM Opex budgets for Zug and Geneva offices delivering measurable cost savings.
Manage PO requests and Invoice processing for FM suppliers
Monthly variables reporting for approval as needed
Zug Office Sub-tenant management
Office usage data reports (management of Smart Lockers and Flex office booking app)
Support Global Departments in local tasks and activities as needed in relation to Sustainability, Security and BCP initiatives in the Zug and Geneva Offices.
Qualifications Education
A bachelors degree in Facilities Management or other related disciplines
Experience
Minimum 5-7 years experience in a FM operational role managing several sites
Experience working with international teams
Strong experience managing IFM service contracts
Understanding of supplier and IFM performance metrics
Financial acumen
Strong Organizational Skills being able to manage multiple tasks and resources efficiently.
Good organizational and time management skills with the ability to prioritize tasks and meet deadlines
Ability to adapt to changing priorities and work well under pressure
Strong communication skills in German and English both written and verbal. Knowledge of Spanish Italian and/or French will be a plus.
Additional Information Location: Zug, Switzerland.
Remote Work: No
Employment Type: Full-time
Key Skills: Management, Mac OS, Clinical Data Management, Leadership, AC Maintenance, Financial Reporting
Experience: years
Vacancy: 1
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