Diplomatic Engagement and Assemblies Affairs Division, Sector of the Director General
Contract Duration - 1 year
Duty Station: CH-Geneva
Application Deadline: 06-Nov-2025
IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: please note that the deadline for applications is indicated in local time as per the time zone of the applicant’s location.
Overview
The position is located in the Diplomatic Engagement and Assemblies Affairs Division, Sector of the Director General. The Division is responsible for all engagements with the diplomatic community in Geneva through events such as National Day celebrations and side events during key meetings (e.g., WIPO General Assemblies).
Purpose
As part of the Events team, the incumbent provides day-to-day support for the effective and efficient organization of events and coordinates with internal and external stakeholders for the efficient implementation of events.
Reporting lines
The incumbent works under the supervision of and reports directly to the Event Producer.
Duties and Responsibilities
* Under the supervision of the Event Producer, follow up with representatives of WIPO stakeholders (Member States, NGOs and IGOs) and assist with arrangements relating to the organization of regular events on WIPO premises including National Days celebrations, WIPO General Assemblies events and Committees; prepare invitations; review technical requirements for cultural events with suppliers; and manage the setting up and dismantling of exhibitions according to the plan prepared by the Event Producer and/or the Protocol and Event Planner.
* Check equipment to ensure it is properly maintained and renovated as needed.
* Monitor, ensure proper functioning, and handle the sound system as needed.
* Set up public spaces according to logistical needs in terms of equipment and furniture.
* Oversee the Events generic mailbox.
* Assist in Protocol matters, reporting to the respective supervisors, when and if necessary.
* Perform other related activities when required.
Requirements
Completed secondary education.
Experience (Essential)
At least three years of experience in event support, administrative and general office support work in hospitality or an event management context.
Excellent knowledge of written and spoken French and good knowledge of English.
Job Related Competencies (Essential)
* Ability to work under pressure and to meet deadlines and to effectively coordinate event-related catering activities associated with large-scale official events.
* Excellent interpersonal skills and ability to maintain effective partnerships and working relations in a multicultural environment with sensitivity and respect for diversity.
* Ability to maintain a high level of confidentiality and discretion.
* Competent user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and the Internet.
* Customer-oriented and excellent organizational skills.
* Communicating effectively.
* Showing team spirit.
* Demonstrating integrity.
* Producing results.
* Showing service orientation.
* Seeing the big picture.
* Seeking change and innovation.
* Developing yourself and others.
For more information, including on the salaries and benefits, please check the WIPO Careers website.
Seniority level
* Mid-Senior level
Employment type
* Contract
Job function
* Other
Industries
* International Affairs
Referrals increase your chances of interviewing at World Intellectual Property Organization – WIPO by 2x
Get notified about new Event Specialist jobs in Geneva, Switzerland.
Other opportunities
* Conference and Meetings Services Officer [JOB DUTY STATION: ROME, ITALY, P-3]
* Consultant (3 months, office-based) Donor Roundtable Event Coordinator, WCARO, PFP, Geneva
* Procurement Administrative support - Temporary 4 months
* ACT Alliance Programme and Administrative Assistant
* E-Commerce & Digital Tools Intern - 6 months internship
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr