* Maternity cover from May 2026 to January 2027
* Full time role in Geneva center
About Our Client
Our client is a luxury company.
Job Description
Administrative Support
Advanced Calendar Management
* Manage a complex and fast‑moving calendar, scheduling internal and external meetings and appointments.
* Anticipate and resolve conflicts, ensuring alignment with strategic priorities.
Travel Coordination
* Organise domestic and international travel, including flights, accommodation, visas, and transportation.
* Maintain information on travel preferences to optimise efficiency.
Correspondence & Communication Management
* Screen and prioritise communications on behalf of the CEO.
* Draft and prepare emails, memos, letters, and other documents as needed.
* Flag time‑sensitive items requiring immediate attention.
Meeting Preparation & Follow‑Up
* Prepare agendas, briefing materials, and presentations for leadership meetings.
* Conduct background research to support key discussions.
* Take accurate minutes and track follow‑up actions.
Document & Data Management
* Organise and maintain secure physical and digital files, including contracts and reports.
* Maintain centralised databases for contacts and key documents.
* Ensure confidentiality and proper document governance.
Expense Tracking & Reporting
* Prepare and reconcile expense reports.
* Monitor budgets for travel, events, and other CEO‑related activities.
The Successful Applicant
Experience & Background
* 5-10+ years of experience as an Executive Assistant or similar role supporting senior executives.
* Experience in fast‑paced environments (corporate, consulting, finance, technology, or international organisations).
* Strong understanding of business dynamics and organisational structures.
Skills & Competencies
* Outstanding organisational skills and exceptional attention to detail.
* Excellent written and verbal communication skills.
* Strong ability to synthesise information and produce clear presentations.
* High proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word).
* Ability to manage multiple priorities with calm and professionalism.
Personal Attributes
* Discreet, trustworthy, and reliable-able to handle confidential topics with mature judgement.
* Self‑starter with a proactive, solutions‑driven mindset.
* Highly adaptable, resilient, and comfortable navigating ambiguity.
* Strong interpersonal skills; able to build rapport across all levels.
* High degree of emotional intelligence and diplomacy
What's on Offer
Full time role.
1 day of home office per week.
Contact: Marine Moncozet
Quote job ref: JN