Junior Event Project Manager
Hôtel, conférence et meeting international Sàrl | Vacant since : 20.11.2025 | Number of jobs : 1 | 1217 Meyrin (GE) | 100% Immediately Permanent Registration requirement
POSITION OVERVIEW As an Event Coordinator, you will manage and support event projects while cultivating long-term relationships with our clients. Your responsibilities will include responding to event inquiries, initiating and managing new projects, and identifying potential leads. You will be a part of operations team to ensure top-quality event service delivery to our clients, while also managing the financial aspects of business travel, trade show participation, and customer events.
ABOUT THE EMPLOYER Hotel Management International (est. 2005) is a venue finder and an international event agency based in Geneva, Switzerland, and Montreal, Canada. The primary service of the agency is worldwide venue and hotel sourcing for international conferences, corporate meetings, seminars, staff incentives and annual parties. Working with both private and public sector, HMI organises around 200 annual events from 10 to 10000 people on all continents.
RESPONSIBILITIES:
* Prepare and send Request for Proposals, comparing and presenting a variety of hotel options to the client.
* Ensure smooth communication with suppliers and partners throughout all stages of the project.
* Manage event logistics and coordinate with the clients on their needs.
* Develop and manage budgets, controlling costs and expenses on behalf of clients.
* Review and proofread contracts, ensuring compliance with required clauses.
* Meet key deadlines, ensuring all projects are delivered promptly and professionally.
* Support clients with digital and hybrid event planning, adhering to strict deadlines and budget constraints.
* Initiate and oversee the tender process for new client requests.
* Maintain up-to-date records and detailed information in our CRM system.
EXPECTED QUALIFICATIONS:
* A degree in Hospitality (preferably in Switzerland)
* 3-year experience in an event agency or a corporate event department
* Creativity and ability to design conferences, events, and gala dinners
* Experience organizing digital and hybrid events
* Knowledge of MICE industry
* Exceptional follow-up and communication skills
* Language skills: native English speaker, French at least C1, preferably some German skills
* Proficient in Cvent, Salesforce, Bexio, Excel; event app setup skills are a plus
DESIRED ATTRIBUTES:
* Strategic, critical, and analytical thinker
* Customer-focused and results-oriented
* Authentic and credible communicator
* Skilled in negotiation and conflict resolution
* Open-minded, creative, and entrepreneurial spirit
WHAT YOU GET WORKING WITH US:
* Regular event invitations to Geneva luxury hotels & venues.
* Access to our hospitality database.
* Opportunity to grow in the company by continuously showing high results and work ethics.
* Business cards, laptop, and cell phone.
To apply for this position, please send your CV and a short cover letter explaining your relevant work experience and your interest in event management. Incomplete submissions will not be considered. Once you have submitted your application, we will review your profile and may invite you to an interview and a case study assessment.
* Work location 1217 Meyrin (GE)
* Workload 100%
* Employment start Immediately
* Employment duration Permanent
* Work experience More than 3 years
* Education Bachelor’s degree from a university or equivalent
* English Orally: Very good knowledge Written: None
* French Orally: Very good knowledge Written: None
* German Orally: Basic knowledge Written: Good knowledge
* Email alexandra@hotelmanagementintl.com
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