For our client, a growing and international organization within the financial services sector, we are currently recruiting an experienced and proactive Executive Assistant. In this role, you will directly support the Founder, CEO, and CFO while ensuring smooth operations and efficient office management. This is an exciting opportunity for a highly organized professional who thrives in a fast-paced, international environment.
Acting as the primary contact point for the leadership team, clients, and external partners
Complex calendar management and prioritization of appointments for the Founder, CEO, and CFO
Coordinating, leading, and mentoring administrative support professionals across different locations
Drafting, editing, and proofreading internal and external communications on behalf of the leadership team
Scheduling and organizing meetings, handling logistics, and providing on-site or remote support
Overseeing office management, including facilities, supplies, and vendor coordination in Zug and remote offices
Managing and processing incoming invoices, ensuring proper approvals and timely payments
Maintaining digital and physical filing systems for administrative and financial documentation
International, fast moving, and innovative work environment
Modern Offices, centrally located in Zug
Minimum of 5 years' experience supporting C-level executives or office management in a dynamic, international environment
Fluent in both English and German (written and spoken)
Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook)
Excellent organizational and time management skills with the ability to manage multiple priorities
Strong communication skills and a professional, proactive demeanour
Familiarity with invoice processing or basic accounting tools
Experience managing office operations or facilities across multiple locations
Previous exposure to the financial services or fintech industry
Resourceful, adaptable, and calm under pressure
Self-starter with a high degree of ownership
High level of discretion and confidentiality with sensitive information
Tech-savvy and confident using digital tools to streamline workflows
Are you ready for a new challenge in a dynamic, fast-paced environment and confident you can cover the responsibilities outlined above? If so, we look forward to receiving your application....
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