Programme assistant – logistics and finance (m/f/d)

The Geneva Graduate Institute is seeking a:

Programme Assistant – Logistics and Finance (M/F/D)

Department: Continuing Education
Contract: Permanent contract
Work rate: 100%, i.e. 40 hours/week
Application deadline: 05.07.2026
Start date: to be agreed

About the Institute:
The Geneva Graduate Institute , founded in 1927, is a world-renowned centre of excellence for the study of international relations and development. Located in Geneva, Switzerland, the institute offers a stimulating, multicultural and interdisciplinary academic environment. It provides master’s and doctoral programmes and conducts cutting-edge research on major global challenges.

About the department: https://executive.graduateinstitute.ch/

Your role:
As part of the development and quality of its programmes, Continuing Education is looking for a recognised professional with a strong sense of organisation, rigour and the ability to coordinate diverse activities.This role plays a key part in the smooth running of programmes by ensuring effective logistics management, reliable administrative support and smooth communication with all stakeholders. Committed, adaptable and service-oriented, the post holder actively contributes to operational excellence and the experience of our participants.

Your main responsibilities:
Ensure the logistical and administrative coordination of programmes.
Prepare programme content: agendas, participant lists, support documents and presentation materials.
Draft and send correspondence and communications intended for participants and speakers.
Collaborate with internal and external providers to define and implement the logistical parameters of programmes.
Anticipate organisational risks and challenges related to the running of programmes.
Manage several programmes simultaneously, demonstrating excellent organisation and the ability to prioritise.
Assist faculty members with all logistical aspects related to online or hybrid programmes.
Negotiate, select and manage relationships with external suppliers to ensure timely and high-quality services.
Monitor all payments: issuing invoices, following up on outstanding amounts, and clear communication with participants.
Manage financial administrative tasks: processing financial emails, reconciling credit card expenses, monitoring payments to suppliers and speakers in liaison with accounting.

To succeed in this role you will need to:

Education: Federal VET Diploma or higher qualification.
Experience: 3 to 5 years in event management or training coordination.
Languages: Proficiency in French and English, both spoken and written. Excellent writing skills in English.
Rigour: Great attention to detail and accuracy in daily tasks.
Financial skills: Comfort with numbers and understanding of basic financial processes.
Interpersonal skills: Excellent communication and interaction skills with diverse interlocutors.
Personal qualities: Proactive, adaptable, able to manage multiple priorities simultaneously.

What we can offer you:

Work with a large international community of users from diverse backgrounds.
Interesting position with varied tasks.
Good atmosphere in a small team.
At the heart of international Geneva.

Our recruitment process if you are selected:
You will be contacted by email to complete an assessment.
An interview at the Institute or via video call (depending on your place of residence) with Human Resources to better understand your motivations and personal skills.
A final interview with the supervisor who will be happy to answer your more job-oriented questions.

How to apply?
We invite you to submit a complete application in PDF format with the following documents:

1) a cover letter
2) a CV
3) diplomas
4) work certificates

We are an equal opportunity employer and value diversity within our organisation. We do not discriminate on the basis of age, marital status, disability, race, national origin, colour, sex, sexual orientation or religion.
For more information, candidates are invited to consult the Institute’s website: graduateinstitute.ch

Please note that applications received by post will not be considered.

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