The ideal Candidate for this A
dministrative Assistant role at 50% FTE,
has a minimum of 3+ years of experience as an Executive Assistant. They are highly skilled with Google Suite applications (Gmail, G-Drive, G-Calendar, etc.) and actively utilize AI tools to automate routine tasks. They are fast learners with a "can-do" attitude, eager to experiment with new ways of working and thrive in a global network. The successful candidate is a natural team player who can maintain confidentiality and build strong relationships across the organization, as well as a proactive, adaptable, and highly organized professional. Fluent C1+ level verbal and written English communication skills are also required.
General Information:
• Start Date:, latest Possible Start Date:
• Planned Duration of Employment: 10 months
• Workplace: Rotkreuz
• Workload: 50%
• Home Office: Yes, but office presence is preferred for more than 50% of the working time
Duties
* Provide executive support to a senior leader, including calendar management, travel arrangements, and expense reporting
* Coordinate meetings, agendas, and action tracking for the Network Enabling Organization (NEO) team
* Manage team operations such as budgets, purchase orders, and digital signatures
* Maintain communication channels including email accounts, Google Spaces, and mailing lists
* Support sub-chapter leaders and collaborate closely with other assistants across the EMEA-LATAM region
Experience and qualification
* Bachelor's degree in Business Administration or commercial apprenticeship (KV)
* Minimum 3+ years as an Executive Assistant or Office Manager
* Proficient in Google Suite (Gmail, G-Drive, G-Calendar) and AI tools for task automation
* Fluent English communication skills (C1+ level)
* Highly organized, proactive, discreet, and a collaborative team player