VIP Relations coordinator
New York, United States
VIP Relations coordinator
New York, United States 2 weeks ago
Art Basel provided pay range
This range is provided by Art Basel. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
$55,.00/yr - $65,.00/yr
Direct message the job poster from Art Basel
Julie Mackerer
Global Talent Acquisition Manager at MCH Group ❇️ *** #recruitment 📣 #baseljobs 📌 #liveenvents ✨ ***
We are a leading art world authority shaping the conversation across art, culture, and the global creative economy. Our mission is to provide high-value and high-engagement content and commentary to professionals, collectors, and expanding high-scale ‘art curious’ communities around the world.
Role overview:
Art Basel is looking for a highly organized, detail-oriented, and proactive VIP Relations Coordinator to join our Americas team. This role is ideal for someone passionate about the global art world, client engagement, and high-level event coordination.
Working closely with the Global Head of Collector & Institutional Relations, the Americas VIP team, and our International VIP Representatives, you will play a key role in delivering exceptional experiences for our most valued clients across the region especially in the lead-up to Art Basel Miami Beach.
Your Responsibilities:
1. Provide day-to-day administrative and operational support to the Global Head of Collector & Institutional Relations
2. Maintain and ensure accuracy of client data within the CRM system
3. Conduct ongoing research to identify and profile collectors, institutions, and key art world stakeholders
4. Act as a liaison for VIP Representatives, ensuring seamless communication and information flow
5. Support planning and execution of VIP initiatives for Art Basel Miami Beach and regional events
6. Manage VIP ticketing and assist with guest coordination
7. Process and track invoices for VIP Representatives
8. Support the Art Basel Miami Beach Fair Director with administrative tasks (including travel & expenses)
9. Coordinate with internal teams (e.g., Partnerships) on events and client cultivation opportunities
10. Maintain a global calendar of key art world events
11. Provide support across other Art Basel shows (Basel, Paris, Hong Kong, Doha) as needed
Your Profile:
12. Strong proficiency in Microsoft Excel, Word, and PowerPoint
13. Excellent analytical, research, and organizational skills
14. High attention to detail with strong written and verbal communication abilities
15. Ability to manage multiple priorities in a fast-paced, international environment
16. Strong interpersonal skills and a client-focused mindset
17. Flexibility to work evenings and weekends during peak periods
18. Interest in the art world, luxury sector, or cultural events
19. Additional languages are a strong plus
20. Seniority level
Entry level
21. Employment type
Full-time
22. Job function
Administrative
23. Industries
Events Services
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