Description de poste For one of our clients, a Geneva-based organisation, we are looking for a: HEAD OF COLLECTIONS OFFICE Job description The Head of Collections Office is responsible for overseeing the management, documentation, and logistics of a private collection, while leading a small specialised team. This role combines operational coordination, systems administration, logistics oversight, and high-level administrative support within a demanding and confidential environment. Team & Operations Management Lead and supervise a team of 4 specialists. Plan and allocate resources efficiently to ensure timely execution of tasks and projects. Ensure continuity of daily operations while managing multiple priorities. Collection Management Oversee inventory updates, acquisitions, loans, and the physical movement of objects. Ensure accurate documentation, data integrity, and audit trails for all items. Maintain and control physical and digital inventory records. CMS & Systems Administration Act as administrator of the Collection Management System (CMS), including user management, system configuration, upgrades, and monitoring. Coordinate system maintenance with software editors and hardware providers. Ensure data security, backups, and system reliability. Logistics & Movement Coordination Prepare and manage logistics for transportation, exhibitions, loans, and storage. Oversee all related documentation (contracts, certificates of authenticity, condition reports). Monitor movements across multiple locations and ensure accurate system updates. Administrative & Document Management Ensure proper digitisation, archiving, and organisation of all collection-related documents. Maintain secure, structured digital archives in line with confidentiality standards. Internal & External Coordination Maintain close communication with the collection owner, internal teams, consultants, and external partners (experts, restorers, transporters, galleries). Support project coordination and ensure smooth information flow across stakeholders. Required profile Proven experience managing collections, artworks, furniture, or similar assets, with strong exposure to logistics and administration. Solid understanding of transport, import/export, conservation, and documentation processes. Strong IT skills, CMS administration, and digital archiving tools. Excellent command of standard office software (Excel, Word, PowerPoint). Excellent written and verbal communication skills. Fluent in French and English; Spanish is an asset. All files will be treated with the utmost confidentiality.