Main responsibilities
HR administration and lifecycle support
Oversee complete employee lifecycle administration, covering onboardings (pre-employment screening), offboarding (final work certificates), internal transfers and lifecycle events (interim certificates, anniversaries, marriages, births, etc.)
HR data and system management
Maintain and update employee data in HR systems
Time management system
Serve as first-line support for time and attendance queries (leave, overtime, absences) and provide guidance on policies and system use
Monitor data quality in the time management system; follow up on discrepancies
E-performance tool support
Act as the primary contact for the e-performance tool; guide employees and managers on workflows, deadlines, and troubleshooting basics
Cross-site HR collaboration (Geneva)
Coordinate with HR colleagues in Geneva on salary administration, pension fund, insurance, and related topics; ensure timely data exchange and documentation
Maintain trackers for shared tasks and follow through on agreed actions
Payroll administration support
Prepare a consolidated monthly overview of all payroll-relevant changes and submit it to the Payroll Manager
Internal HR events and engagement coordination
Plan and organize HR events (e.g., Nationaler Zukunftstag, Welcome Days, learning sessions) including scheduling, communications, logistics, and vendor coordination
HR administration and records management
Coordinate end-to-end HR document management (scan, e‑file, archive) for employees’ electronic files
Prepare and issue standard and ad-hoc HR letters and confirmations
Requirements
HR-Assistant diploma
HR-Fachfrau/HR-Fachmann (eidg. Fachausweis) is a strong advantage for this role
2-4 years of experience in a comparable HR support role, ideally within the financial industry
Comfortable collaborating with senior stakeholders
Very good German and English skills (minimum C1 level) required. French proficiency and additional languages are a strong advantage
Strong IT user skills; confident working with HR systems and MS Office/Google Workspace
High level of independence, responsibility, and reliability; diligent and detail oriented
Excellent organizational and time-management skills; able to prioritize and manage multiple tasks and deadlines
Start: asap
Location: Zurich / Due to the responsibilities in this role, working from home is not available; position is fully on-site
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