Visitors and Events Manager
Medartis AG
Vacant since: 16.10.2025
Number of jobs: 1
Location: 4057 Basel (BS)
Workload: 100%
Employment start: By agreement
Employment duration: Permanent
Registration requirement: None
Key Responsibilities
* Act as the primary point of contact for external guests and internal stakeholders during the planning and execution of HQ visits.
* Define the scope, objectives, and logistics of each event, including program development and content coordination.
* Manage all operational aspects such as room bookings, catering, and material preparation.
* Coordinate external services including hotel bookings and transportation when required.
* Lead internal and external briefings and ensure alignment across all involved departments.
* Provide on-site support and host guests to ensure a smooth and professional experience.
* Prepare cost estimates and maintain strict budget oversight for all events and visits.
* Ensure compliance with internal policies, quality standards, and operational guidelines.
* Plan and manage logistics for key internal events such as Summer Parties, Christmas Celebrations, General Meetings, and Management/Sales Meetings.
* Champion a customer-centric approach to deliver outstanding visitor experiences.
* Support administrative tasks such as maintaining the Institute’s online calendar and internal communications.
Qualifications & Skills
* Proven experience in Event Planning, Hospitality, or Visitor Management
* Exceptional organizational skills and attention to detail.
* Strong project management and budget control capabilities.
* Excellent communication and interpersonal skills with a service-oriented mindset.
* Ability to manage multiple projects simultaneously in a fast-paced environment.
* Fluency in German and English; additional languages are a plus.
* Experience in the MedTech industry is advantageous.
Other Information
* Work location: 4057 Basel (BS)
* Workload: 100%
* Employment start: By agreement
* Employment duration: Permanent
* Qualification: Skilled
* Work experience: More than 3 years
* Education: Higher professional education and training, diploma or equivalent
* German: Orally: Very good knowledge, Written: Very good knowledge
* English: Orally: Very good knowledge, Written: Very good knowledge
* Contact email: jobs@medartis.com
#J-18808-Ljbffr