Job Description:
The role of an Office Administration Intern involves managing the front desk and reception activities in a dynamic environment. Key responsibilities include performing diverse secretarial and administrative duties, acting as a helping hand to ensure smooth daily operations, answering and directing phone calls, participating in event organization, and managing office supplies orders. Additionally, the intern will be involved in the administration of new starters and leavers, and contribute to broader projects at a local level. The ideal candidate should possess strong communication and organizational skills, discretion, initiative, and a proactive approach.
Responsibilities:
* Manage front desk and reception activities.
* Perform diverse secretarial and administrative duties.
* Act as a helping hand to ensure smooth daily operations.
* Answer and direct phone calls.
* Participate in event organization.
* Manage office supplies orders.
* Involved in the administration of new starters and leavers.
* Contribute to broader projects at a local level.
Essential Qualifications:
* Commercial apprenticeship or equivalent diploma.
* Advanced Microsoft Office knowledge (Outlook, Word, Excel, PowerPoint).
* Fluent in English and German (spoken & written), any additional language is a plus.
Personal Skills:
* Strong communication and organizational skills.
* Demonstrate discretion, initiative, and a proactive approach.
* Self-motivated with an accurate work style.
* Team player, committed, and reliable personality with a hands-on attitude.
* Sense of responsibility, good time management, and personal organizational skills.