Introduction
Established in 1951, IOM is a related organization of the United Nations and the leading UN agency in the field of migration. It promotes humane and orderly migration by providing services and advice to governments and migrants.
Responsibilities and Accountabilities
* Support and facilitate the review of auxiliary staff projects and programmes including the SYNI programme, Internship projects and programme, and sampling review tools and mechanisms.
* Support and facilitate the hiring of Interns by coordinating the recruitment, selection, onboarding, visa processing and separation of Interns in Geneva, Bern, IGC and GFMD.
* Support in coordinating recruitment and selection processes for the 'Temporary Subsidized Assignment' (TSA) of candidates from the SYNI Programme of Lausanne City Council in Switzerland.
* Actively participate in outreach campaigns and needs assessments by contacting internal clients regarding requirements for supplementary staff and reaching out to specific universities/institutions locally and internationally to identify candidates for the Internship Programme.
* Support in the redesign and management of the auxiliary staff webpage, both on the intranet and internet for the purposes of ease of accessibility to all users, well planned information architecture, well‑formatted content and effective navigation whilst ensuring all documents are up to date.
* Support in preparing and updating relevant documents and agreements for intern welcome guide, info bulletins, Internship Agreement, SYNI Agreement, relevant Standard Operating Procedures (SOPs), etc.
* Support in the creation of an effective filing and tracking system for the Internship and SYNI Programme which facilitates accessibility to records for global internship agreements.
* Provide the Accounting Unit and other internal clients with SYNI candidate statistics as and when needed. Maintain statistics of Interns and SYNI assignees.
* Act as focal point for onboarding new staff at the IOM Headquarters, organising monthly meetings for new arrivals at IOM Headquarters, managing a mailbox that supports their needs, ensuring incoming staff are equipped with the resources they need to transition into their new role at IOM HQ.
* Perform other duties as may be assigned.
Qualifications
Education
* Master’s degree in Human Resources Management, Administration, Change Management, Communication, or a related field from an accredited academic institution with two years of relevant professional experience; or,
* University degree in the above fields with four years of relevant professional experience.
Experience
* Previous experience in the field of Administration, Human Resources Management, Change Management and/or Communications is required.
* Previous experience working in an international organisation and knowledge of the UN is desirable.
Skills
* Ability to draft proficiently in English.
* Ability to carry out graphics and design (desirable).
* Demonstrated organisational skills.
* Ability to work effectively and harmoniously in a team of colleagues of varied cultural and professional backgrounds.
* Ability to multi‑task, prioritise and work independently.
* Ability to keep matters strictly confidential and exercise good discretion in using information.
* Proficiency in MS Office (Word, Excel, PowerPoint).
* Result‑oriented mindset.
Languages
* All staff members in all categories are required to be fluent in one of IOM’s official languages (English, French, Spanish). For this position, fluency in English is required (oral and written).
* Working knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) is an advantage.
* Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Competencies
IOM’s competency framework can be found at the provided link. Competencies will be assessed during the selection process.
Values
* Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
* Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organisational principles/rules and standards of conduct.
* Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day‑to‑day challenges.
* Courage: Demonstrates willingness to take a stand on issues of importance.
* Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies (Behavioural indicators – Level 2)
* Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimise results.
* Delivering results: Produces and delivers quality results in a service‑oriented and timely manner. Is action‑oriented and committed to achieving agreed outcomes.
* Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
* Accountability: Takes ownership for achieving the Organisation’s priorities and assumes responsibility for own actions and delegated work.
* Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Notes
* Internationally recruited professional staff are required to be mobile.
* Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
* This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.
* Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements and security clearances.
* Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
* IOM has a zero‑tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
* IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
* IOM only accepts duly completed applications submitted through the IOM e‑Recruitment system. The online tool also allows candidates to track the status of their application.
* Only shortlisted candidates will be contacted.
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