Your Mission Executive Support
Manage the Managing Director's schedule and priorities
Manage travel arrangements and meetings for the Managing Director
Anticipate needs and proactively address challenges to ensure seamless support and operational efficiency
Prepare and structure communication materials for internal meetings and external stakeholder presentations to support the Managing Director
Coordinate strategic and cross-functional projects and initiatives
Act as a key liaison between business units and Managing Directors
Support cross-functional projects aligned with the company's strategic goals
Develop innovative concepts aligned with leadership strategies
Organize and manage internal events to reinforce company culture and team cohesion
Handle vendor relationships, budgeting, and logistics for internal events
Collaborate with internal project managers for larger-scale events
Internal Operations & Office Management
Assist MCI Switzerland by preparing communication materials for internal meetings
Organize internal and external meetings
Ensure the smooth functioning of office services
Optimize office management processes (SOPs, building maintenance, etc.)
Strengthen company culture and team engagement
Serve as the main contact for requests related to the Corporate team
Propose improvements to enhance efficiency and workplace well-being
Facilitate communication across business units, divisions, and between MCI and non-MCI companies
Provide effective support to teams as needed
Your Profile Degree in Administration, Business Administration, Executive Assistance, Project Management, or a related field
Minimum of 5 years of experience in a similar role
Fluent in English and French (both written and spoken)
Advanced skills in Microsoft Office Suite (including Copilot, PowerPoint, Word, Excel)
Excellent organizational skills with the ability to multitask and prioritize effectively
Experience in travel planning, itinerary management, and logistical coordination
Expertise in internal event organization from planning to execution
Strong networking abilities and willingness to support colleagues as needed
Commitment to discretion and handling sensitive information with care
Flexibility to travel occasionally for business needs
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