Our long-term client is a renowned pharmaceutical company located in the Fricktal region. To support the existing team, we are looking to hire immediately or by agreement an
Executive Assistant (m/f/d)
Tasks & Responsibilities:
* Organize and maintain the managers agenda: Schedule, change, coordinate and prepare all appointments; provide all necessary information to participants.
* Arrange and help to set up departmental meetings and participate in organizing Global events.
* Take care of all incoming and outgoing post and e-mail messages:
* Screen, prioritize and add relevant information to prepare handling by the manager
* Distribute and file all relevant documents and information
* Secure follow up and check deadlines.
* Handle telephone calls and requests:
* Provide administrative support:
* Coordinate the manager’s workflow and maintain office systems to deal efficiently with paper (digital) flow.
* Compose correspondence/reports for own or manager’s signature.
* Prepare and finalize presentations in Powerpoint.
* Update and chase delegated tasks to ensure progress to deadlines.
* Provide back up for other admin personnel.
* Provide admin support for B&C global team.
* Organize new-employee onboarding and training
* Create Purchase orders and ensure timely payment
* Provide facility service
* Arrange travel and accommodation
* Arrange office facilities
Must Haves:
* Educational level: Vocational education
* Excellent communication, written and verbal in English and German
* Excellent interpersonal skills
* Have a “can do” attitude
* Required level of experiences - At least 5 years’ experience as an assistant in the business context
* Excellent skills in MS Office (Word, Excel, Powerpoint and Outlook)
* Knowledge in SAP (Success Factors)
What you will be offered:
- An opportunity to contribute to one of the world’s leading pharmaceutical companies
- Fair and competitive compensation
- Opportunities for further training and development through temptraining
- Free parking
- A dedicated and supportive team
- Friendly, family-like atmosphere with strong team spirit
- Modern campus with plenty of green spaces and meeting areas
- Varied job profile
If you are interested please send your application documents addressed to Ms Nadine Rutz.
Vitamins Chemie Pharma Support Fricktal Aargau Vollzeit Fulltime
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