As a Receptionist, you will be reporting to our Administration Department and manage front desk operations. This position combines hands-on reception duties to ensure smooth, welcoming, and efficient front office experience for all visitors, clients, and employees.If you are passionate about work at a reception enjoy working with diverse teams and thrive in a fast-paced environment, we would like to hear from you. Your tasksProvide excellent guest hospitality to create a welcoming and professional environment for guests, clients and employeesCoordinate and schedule meeting room bookings according to company needsManage incoming calls, emails, and correspondence, direct inquiries appropriatelyHandle incoming and outgoing mail and courier services efficientlyMaintain the reception area and meeting rooms to a high standard of cleanliness and organization Manage travel organisation, including booking taxis, train tickets, flights, restaurants, and accommodations for employees and/or clientsPerform various administrative tasks as required (organize flowers, gifts, send birthday greetings and seasonal related tasks etc.)Serve as back-up receptionist, covering desk duties during colleagues’ absencesSupport administrative tasks such as data entry, document preparationHandle invoice payments of non-trade invoices Assist in organizing and supporting various projects Collaborate with HR and other departments to continuously improve front desk operationsJob qualificationProven experience in hospitality as a receptionist or a front office roleProficiency in MS Office and common office systemsExcellent in English spoken as well as written, very good German skillsExcellent communication and interpersonal skillsStrong organizational and multitasking abilitiesProfessional appearance and demeanorHighly motivated, detail-oriented team player with a self-driven personality and showing initiativeComfortable working in a fast pace and multi-cultural environment jid5c5c78fa jit1249a jiy25a