* Full-time
Company Description
Founded and headquartered in Switzerland, Avaloq is continuously expanding its global footprint with around 2,500 colleagues in 12 countries, and more than 160 clients in 35 countries. We are an industry-leading provider of wealth management technology and services for financial institutions around the world, including private banks and wealth managers, investment managers, as well as retail and neo banks. Our research led approach and continual innovation is powered by the passion and creativity of our colleagues.
We are always looking for talented people to join us on our mission to orchestrate the financial ecosystem and democratize access to wealth management. Avaloq offers the opportunity to work closely with some of the world’s leading financial institutions as we jointly develop and shape careers. Championing a collaborative, supportive and flexible work environment empowers our colleagues to reach their full potential.
Job Description
Own and oversee theProject Delivery portfolios for Region Europe, ensuring transparency, consistency, and financial control across all projects
Manage, review, and challenge thefinancial forecastsfor all projects within the regional portfolios, ensuring accuracy and alignment with approved budgets
Coordinate and driveregular forecast update cycles, including formal requests and follow-ups with Program managers and KAM
Prepare and leaddedicated review meetingswith Program Managers, KAM and Financial Controllers to assess project outlooks, forecast evolution versus budget, and the status of invoices and contracts
Ensurealignment between Jira data and financial forecasts, identifying discrepancies and driving corrective actions where required
Define, prepare, and maintainregional reportingfor:
Region Status Meetings with the Delivery Head
Monthly Delivery and Financial Review meetings with Regional and Delivery Heads and Finance Controlling
Contribute to theidentification, assessment, and reporting of delivery risksfor Region Europe, providing inputs to the Risk Committee
Review theexternal request process
Verify thequality of the PSR(Project Status Report) content before anyWeekly Project Status Meetings
Delivery Standards
Define and maintain Project Delivery standards, including processes, templates, and tooling, to ensure harmonized ways of working across the organization. This includes designing and documenting new processes usingBPMN, leveraging in-depth knowledge ofAvaloq internal processes, and proactively addressing open points by coordinating and aligning with all relevant stakeholders involved in the respective activities
Update and maintain theGIMandAdonisin line with newly defined delivery standards
Lead and managecompany-wide communicationrelated to new or updated delivery standards, ensuring clarity and adoption across regions and functions
Actively participate in theTerminology and Policy Board, contributing to the definition, alignment, and governance of delivery-related terminology and policies
Qualifications
Education & Certifications
Academic Background: Master’s degree in Business Administration, Finance, Engineering Management, or a related field
Professional Certifications: PMP (Project Management Professional), PfMP (Portfolio Management Professional), or Prince2 Practitioner is highly desirable
Methodology: Formal training or certification in BPMN 2.0 (Business Process Model and Notation)
Professional Experience
Portfolio Management: 5–8 years of experience in Project Portfolio Management (PPM) or PMO leadership within a large-scale, international organization
Financial Acumen: Proven track record in financial controlling, budget management, and project forecasting. You must be comfortable "challenging" financial data and variance reports
Industry Expertise: In-depth knowledge of Avaloq internal processes is a significant advantage (or mandatory, depending on your priority)
Stakeholder Management: Extensive experience in coordinating and influencing Senior Management, Program Managers, and Financial Controllers
Technical Skills
Project Tooling: Advanced proficiency in Jira (including Portfolio/Advanced Roadmaps) and Confluence
Process Modeling: Hands-on experience with Adonis, Signavio, or similar BPM tools for documenting and maintaining delivery standards
Data & Reporting: Advanced Excel skills (Power Query, Pivot Tables) and experience with BI tools (e.g., PowerBI, Tableau) to drive regional reporting
Frameworks: Solid understanding of both Waterfall and Agile delivery methodologies
Analytical Rigor: Exceptional attention to detail with the ability to reconcile discrepancies between operational data (Jira) and financial forecasts
Communication Excellence: Ability to articulate complex process changes and delivery standards clearly to diverse audiences across different regions
Quality Orientation: A "zero-defect" mindset regarding the quality of Project Status Reports (PSR) and documentation
Languages: Full professional proficiency in English is required. Fluency in Germanis a strong asset for the European Region
Additional Information
We realize that managing work life balance is a challenge we all face in our daily lives and in order to support with this we are pleased to offer hybrid and flexible working for most of our Avaloqers to maintain work life balance and still continue our fantastic Avaloq culture in our global offices.
In Avaloq we are proud to embrace diversity and understand the success of our business is built on the power of different opinions, we are whole heartedly committed to fostering an equal opportunity environment and inclusive culture where you can be your true authentic self.
We hire, compensate and promote regardless of origin, age, gender identity, sexual orientation or any other fantastic traits that make us all unique, we have done our best to write this advert in an inclusive and neutral way.
Please be aware that we will not accept speculative CV submissions for any of our roles from recruitment agencies, and any unsolicited candidate submissions will be exempt from any payment expectations.
Job Location
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