Job Title: Talent Acquisition Specialist
We are seeking a detail-oriented and proactive talent acquisition specialist to provide essential administrative and operational support to our talent acquisition team.
This role plays a critical part in delivering smooth and professional candidate experience across all stages of the hiring processes, especially during pre-employment activities such as interview schedules, follow-up communications, background checks, drug screening, and medical exams.
The ideal candidate thrives in a fast-paced environment, is highly organized, and has strong communication skills to interact effectively with candidates, hiring teams, and external partners.
* Key Responsibilities:
* Interview Coordination & Candidate Experience
* Schedule virtual and onsite interviews with candidates, hiring managers, and interview teams.
* Coordinate candidate travel arrangements when applicable.
* Serve as a point of contact for candidates, providing timely updates and clear communication throughout the hiring process.
Recruitment & Process Support
* Post and update jobs across internal and external platforms.
* Maintain accurate and up-to-date records in the applicant tracking system (ATS).
* Initiate pre-employment processes upon acceptance.
* Support recruiting events, job fairs, and internship program logistics.
Pre-Employment Screening & Onboarding Coordination
* Initiate and track pre-employment background checks and drug screenings in collaboration with external vendors.
* Schedule and coordinate pre-employment medical exams and physicals as required for manufacturing roles.
* Follow up on outstanding screening items to ensure timely candidate clearance.
* Communicate results and next steps to hiring managers and HR business partners, maintaining confidentiality at all times.
* Ensure all required pre-employment documentation is completed and in compliance with company standards.
* Liaise with recruitment vendors and screening providers to resolve issues and track performance.
* Process invoices and manage contracts or service agreements as needed.
* Assist in compiling recruitment metrics and reports for the TA team and business leaders.
* General TA Team Support
* Assist with documentation of TA processes and standard operating procedures.
* Support internal team meetings, process improvement efforts, and administrative tasks as required.
Requirements
* 2+ years of administrative or coordination experience, preferably in talent acquisition or human resources.
* Associate's degree required; bachelor's degree preferred in human resources, business administration, or a related field.
* Familiarity with pre-employment processes such as background checks, medical exams, and onboarding.
* Strong organizational skills with ability to manage multiple priorities and meet deadlines.
* Excellent written and verbal communication skills.
* High level of professionalism and discretion when handling sensitive information.
* Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams, Word).
* Experience supporting hourly and salaried recruitment in a corporate or manufacturing environment.
* Familiarity with compliance requirements related to hiring and onboarding.
* Experience using an ATS or HRIS (Success Factors experience is a plus).
Benefits
* Vacation & Personal Sick Leave
* 401K Retirement Plan
* Performance Bonus
About Us
We offer competitive compensation and an opportunity to work in a dynamic team environment. We are committed to providing a safe, sustainable, and affordable way to bring food products to consumers around the world.
We believe in creating a climate where everyone is motivated to do their best to help us achieve our objectives. If you actively seek new ways to grow and be challenged, we want to hear from you.
We offer personal development opportunities, trainings, and coaching from senior team members. If you show skill and willingness to learn, we'll back you all the way.