Responsibilities
* Support event deployment and logistics (pre-, on-site and post-event)
* Provide operational and administrative support for all related event activities and maintain activities in the event management system
* Manage event participants for assigned educational events
* Support the events execution on-site as a backup of the Event Owners
* Help to facilitate smooth collaboration within Operational Teams (Event Owners and Event Specialists)
* Manage the collaboration with local agencies / suppliers
* Act as the cost expert of the events (manage the expenses)
* Drive invoice handling and P&L reporting
* Manage CME accreditation
* Manage compliance approval and data in Concerto
* Manage event closing for final reconciliation
* Assign event(s) within the cluster and support in managing the budget for the assigned events
Requirements
* Bachelor degree in relevant field (e.g., hospitality, event management, public relations, communications, marketing) or higher Education “Fachausweis”
* Proven record of professional experience in event organization or project management (3-5 years)
* Experience in medical events/course organization would be an advantage
* Strong organizational-, project- and event management skills
* Good communication skills and ability to build and maintain relations with Health Care Professional at all levels and broader stakeholders
* Good problem solving and strong analytical skills as well as proven ability to prioritize task
* A collaborative, solution-focused approach, ability to collaborate well with others and work cross-functionally across the organization
* Effective Team player skills through consistent reliability and effective support
* Knowledge and proven experience of relevant systems
* Fluent written and verbal English. Knowledge of other relevant languages in the region are an asset.
* This is a temporary role (8 months, maternity cover. Start date in July 2026)
Benefits
* An interesting and varied job in an exciting and innovative organization
* The opportunity to be part of a highly committed international team
* Modern infrastructure
* High degree of flexibility regarding working hours and location (depending on operational requirements)
* Generous package of social benefits, including supplementary vacation days and pension scheme contributions
* Internal skills training opportunities and support for continued education
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