We're an independent strategic investment advisory and management firm. BSTN Ventures works closely with investors and entrepreneurs on a wide range of projects, including sourcing to executing of private market transactions as well as management of investment portfolios. Our current portfolio is diverse, covering various sectors and asset classes, throughout Europe and Southeast Asia.
We are seeking a highly organized ard proactive (Virtual) Assistant with the highest degree of integrity ard trustworthiness to provide comprehensive admiristrative ard operational support. The ideal cardidate will be a master of organization, an excellent communicator, ard someore who can anticipate needs ard manage tasks with precision. You will be a correrstore of our operations, ensuring that administrative processes run smoothly and efficiently.
Tasks
Task Management: Proactively identify tasks from various sources (e.g., emails, calls) and carefully track and manage them using tools like Microsoft Planner.
Email and Contact Management: Efficiently manage and organize inboxes and contact lists to ensure seamless communication and follow-up.
Execution Tasks: Handle a variety of logistical tasks, including travel planning, booking flights and accommodations, and managing invoices.
Document Management: Carefully file and organize documents within our SharePoint system to ensure all files are easily accessible and logically structured.
Research: Conduct thorough research on various topics to support ongoing projects and initiatives.
Working Hours: This is a fully remote position with flexible working hours. However, the ideal candidate should be able to adjust their schedule to German business hours to accommodate occasional calls and meetings.
Requirements
Advanced Office Suite skills: Proficient in Microsoft Excel, Word and Powerpoint