Administrative Assistant (40% to 60%)
Join a dynamic company and contribute to its smooth daily operation!
On behalf of one of our clients, we are looking for a meticulous, versatile, and service-oriented Administrative Assistant (40% to 60%) capable of managing all administrative, HR, and secretarial tasks within an SME.
Your duties
Reception & Secretariat
Ensure the physical and telephone reception of visitors and clients
Receive, filter, and forward calls
Manage incoming and outgoing mail as well as emails
Scan, file, archive, and ensure document management
Prepare shipments and postage
Organise meetings: invitations, room bookings, preparation of agendas
Participate in meetings, draft minutes, and ensure follow-up on decisions
Administration & Commercial Management
Handle the company’s general correspondence
Prepare and follow up on requests for quotations
Establish customer order confirmations
Place supplier orders and monitor deadlines
Invoice customer deposits and various services
Ensure administrative follow-up of after-sales service
Verify and forward accounting data to the relevant departments
Human Resources
Manage personnel files and associated administrative documents
Monitor working hours, absences, and holidays
Handle sickness and accident notifications with social insurance
Prepare work certificates and other HR documents
Participate in payroll and statement preparation
Ensure compliance with staff regulations and labour legislation
Publish recruitment advertisements, organise interviews, and follow up on applications
Maintain contact with temporary employment agencies
Check timesheets and agency invoices
Participate in the administrative management of apprentices and interns
Manage workwear orders
Your profile
Federal VET Diploma in Business Administration or equivalent training
HR manager certificate is an advantage
Minimum 2 to 3 years’ experience in a similar role within an SME
Excellent interpersonal skills and customer service orientation
Very good organisational and writing skills
Proficient in MS Office tools (Word, Excel, Outlook)
Experience with ERP or management software
French: native language
German: good knowledge
English: good knowledge
Autonomous, discreet, meticulous, and versatile person
We offer
A varied position with many responsibilities
A dynamic and friendly working environment
A versatile role at the heart of the company
A flexible workload between 40% and 60%
A long-term collaboration within a thriving SME
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