Executive Assistant
Location: Lausanne Switzerland
Position Type: Permanent Full time
Work Format: Hybrid Mainly home office with some 1 day in the office
Start Date: As soon as possible
Compensation: CHF 91000 CHF 120000 per year
Travel: Occasional in Europe
Schedule: Full-time flexibility required with responsiveness outside standard hours during
Position Overview
We are seeking a highly organised proactive and exceptionally discreet Executive Assistant to support a high-profile artist / public figure. The role requires a professional capable of navigating complex schedules coordinating multiple stakeholders and managing both operational and administrative priorities with precision.
Beyond operational excellence this role demands a thoughtful and genuinely caring individual who understands the importance of protecting the Principals time energy and well-being. The Executive Assistant will play a key role not only in structuring professional commitments but also in ensuring a healthy balance that preserves quality time with family and personal priorities.
Acting as a central point of coordination between the Personal Assistant accounting firm and external partners the Executive Assistant will ensure seamless execution of engagements transactions and logistical matters in a fast-paced environment.
Main Responsibilities
Executive Support & Coordination
* Serve as a strategic liaison between the Personal Assistant accounting firm and business partners.
* Ensure structured communication clear follow-ups and timely delivery of actions.
* Protect and optimise the Principals agenda by anticipating constraints preventing overload and ensuring a healthy balance between professional obligations and personal time including moments dedicated to family.
* Manage confidential correspondence and documentation with discretion.
Agenda & Travel Management
* Organize and oversee the artists professional calendar meetings and commitments.
* Coordinate complex international and domestic travel arrangements: flights accommodation visas transfers logistics.
* Align travel itineraries with professional engagements and production schedules.
Real Estate & Asset Management
* Coordinate real estate-related matters: purchases sales rentals.
* Supervise property documentation and contracts.
* Support financial partners with valuation and optimization of personal assets (in collaboration with legal / accounting teams).
Administrative & Contract Management
* Review structure and maintain agreements contracts and legal documentation.
* Prepare files keep records up to date and support due diligence processes.
Event & Project Assistance
* Provide operational support for media engagements public appearances and special projects.
* Assist in event coordination and logistics planning.
Confidentiality & Personal Support
* Manage sensitive information with absolute discretion.
* Provide occasional private assistance when required.
Profile Requirements
Languages
* Fluent French & English (spoken and written) essential
* Spanish strong asset for international communication
Skills & Experience
* Proven experience as Executive Assistant Chief of Staff Assistant Project Coordinator or similar supporting C-level or high-profile individuals.
* Strong coordination abilities in multidisciplinary environments.
* Expertise in travel management and complex planning.
* Experience in real estate transactions administrative follow-up and external advisor coordination.
* Strong understanding of confidentiality / NDAs and professional integrity.
* Ability to work under pressure with resilience and composure.
* Excellent communication skills structured mindset and problem-solving orientation.
* High adaptability ability to anticipate needs and manage priorities.
* Lausanne-based available for a hybrid working model.
* Valid driving license required.
Technical Competencies
* Fully comfortable in Apple environment (Mac iPhone iPad).
* Mastery of Google Workspace (Drive Docs Calendar Sheets).
* Proficiency with project management and productivity tools.
* Comfortable with AI tools such as GPT for business use.
* Tech-savvy quickly adapts to new tools.
Personality & Professional Attributes
* Discreet trustworthy and loyal
* Highly reliable with a strong sense of responsibility
* Emotionally intelligent and service-oriented
* Natural sense of priorities and efficiency
* Solutions-driven and pragmatic
* Flexible schedule (occasional irregular hours)
Conditions
Start date: as soon as possible
Remote position
Stable family-oriented and confidential environment.
Salary: CHFgross per year
Required Experience: IC
Key Skills
Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite
Employment Type: Full Time
Experience: years
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