We are seeking a highly motivated and organized Operations Assistant to join our team.
Job Description:
This part-time role is perfect for a working student who wants to gain valuable experience and needs a flexible time schedule. As an Operations Assistant, you will play a key role in supporting the entire team with administrative and operational tasks.
Key Responsibilities:
* Assist in organizing virtual meetings, including call preparation, note-taking, and task follow up items for all team members.
* Manage digital communication tools (e.g. setup accounts for Slack, Google Workspace, etc. for team members).
* Prepare documents, reports, and presentations as needed.
* Maintain and update internal systems such as CRM and project management tools.
People Operations:
* Plan and help coordinate in-person retreats, which may include booking flights, cars, and making hotel and restaurant reservations.
* Prepare and manage team surveys to gather feedback.
* Coordinate and follow up on team members' onboarding tasks ensuring that all tasks are completed on a timely basis.
Special Projects & Operations Support:
* Support in drafting and maintaining process documentation.
* Help coordinate company-wide initiatives and maintain internal documentation.
* Conduct research and compile information to support decision-making.
* Prepare contracts for signature and filing.
Requirements:
* Currently pursuing or recently completed a Bachelor's degree (we're open to various fields of study).
* Fluent in English and German (C1 level or native); proficiency in French (C1 level or native). Must be a native speaker in either German or French.
* Must be based in Switzerland.
* Comfortable with technology and tools like Slack, Zapier, Teams, Google Suite, and Confluence.
* Strong organizational skills, attention to detail, and ability to multitask.
* Self-motivated with a proactive approach to problem-solving.
* Approximately 20 hours per week with flexible working hours.
* 100% remote position with the possibility of working from anywhere in Switzerland.
* Hands-on experience in an international, fast-growing environment.
* Opportunity to work closely with the CEO and gain insight into business operations.
* Supportive and friendly team environment.
* Access to company retreats and team-building activities.
What We Offer:
* A chance to work in a dynamic and supportive team environment.
* Opportunities for professional growth and development.
* A flexible and remote work arrangement.
* Access to cutting-edge technology and tools.
* A comprehensive benefits package.