* Be responsible for the assurance of The National Archives’ information management policies, procedures and usage to the highest standard expected from the organisation and management of our document management system SharePoint and associated Office 365 products).* Combine strategic oversight and hands-on systems administration to manage, protect and utilise our information effectively, and ensure compliance with key information management and data protection legislation, including the Public Records Act and the Code of Practice under Section 46.* Be responsible for day-to-day maintenance, file plan structure, optimization and development of our Document Management System and other information sharing platforms, to support the business and enhance information reuse. Monitor use and permissions to ensure information, utilising tools like audit logs and reports. Identify issues and implement solutions. Extract, analyse and present relevant information to support business decisions and activities.* Collaborate with the Records Manager to ensure information is managed in accordance with records management requirements throughout the lifecycle from creation and classification to retention and disposal and to ensure their confidentiality, integrity and availability.* Maintain and develop tools and processes in SharePoint, scripts and other storage platforms such as Confluence and other tools to support integrity, digital appraisal, application of retention schedules and disposal actions, sensitivity review and data transfer between systems in accordance with archival standards.* Lead the development and implementation of corporate information management policies. Ensure compliance, for all aspects of information use, storage, sharing, email usage in corporate information management tools like SharePoint, OneDrive, Teams. Provide information management advice and work with stakeholders to ensure compliance of information and collaboration systems used across TNA.* Deliver Information Management training sessions to new starters, guidance and briefs across the organisation to promote Information Governance and Records Management best practices and ensure policy compliance.* Extract, analyse, share and exploit information to inform business decisions and improve operational efficiency and raise awareness.* Participate in Knowledge and Information Management forums across government.* Work closely with teams across The National Archives to ensure new technologies are secure and used correctly in line with policy and direction and that we exploit available technology to continuously improve ways of working.* Strong KIM technical expertise in managing SharePoint Online (including non-teams enabled sites and Teams) and Office 365 and practical experience of using systems administration tools including SharePoint Admin Centre, M365 Audit reports, Microsoft Purview to manage site collections, retention labels and records; and create reports*.* Understand and able to leverage Power Platform: Apps, Automate, Power BI, PowerShell scripts to support information management.* Strong attention to detail, problem solving skills and technical skills in SharePoint; ability to act as a technical lead and provide third-line support for information management systems* Strong knowledge of information and records management requirements, principles and legislation, particularly the Public Records Act. Including an understanding of the business benefits, levels of aggregation and challenges of managing records in tools like SharePoint and Teams.* Experience of developing and maintaining tools and processes within information systems to support records management requirements; e.g. creation, preserving integrity, appraisal and application of retention labels, disposal actions, sensitivity review and export for transfer to The National Archives for permanent preservation.* Demonstrated experience in policy development and organisational adoption of new governance frameworks. Able to lead on policy implementation and drive the adoption of new organisation wide polices* Excellent stakeholder engagement skills, with the ability to communicate and influence effectively at all levels, including executive leadership.* An enthusiasm for technology and able to contribute towards future technology and influence and enhance the technology roadmap.* Ability to develop processes and scripts to support the implementation and development of records management functionality within SharePoint.* An understanding of AI and interest in looking for opportunities to exploit new technologies in the records management space.* Strong Data Analysis skills* Strong planning skills for both planning priorities and workload* Knowledge and experience of exporting and importing data between information management tools, including an understanding of the technical challenge involved and comprehending the digital standards for transfer to the National Archives* Qualification in Information Management or Records Management
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