What is my function?
* Handle incoming trade sheets, verify data against contract confirmations from third parties and group companies for purchase and sales
* Process amendment requests ensuring details match with contract counterparties
* Verify price fixations for purchase and sales against counterpart confirmations
* Manage data entries and allocation management in COMTRAS system (varies by region)
* Coordinate all shipment-related correspondence between mandators, group companies and third parties
* Monitor shipping advice and ensure proper data entry in COMTRAS
* Verify all required shipping documents are received and filed in DocuWare
* Ensure purchase invoices are received, checked and processed for payment
* Issue sales invoices to group companies and third parties on time, monitor incoming payments
* Follow up on overdue invoices and resolve missing shipping documents
* Handle weight claims and other claims in collaboration with origin companies
* Manage special certification documents (Organic, Rainforest, Fairtrade FLO/USA, group certifications), ensure timely receipt, proper filing and forwarding to customers via required platforms
* Track and verify logistics costs including freight, inland transport and storage for accurate billing and cost allocation
* Support month-end closing by ensuring accurate recording and reconciliation of trade transactions, prepare reports for accounting and compliance requirements
What do I need to be successful?
* Strong attention and accuracy to details
* High organizational skills and excellent coordination abilities
* Strong interpersonal skills
* Effective communicator with a team-oriented mindset
* Think out of the box
* Hands-on mentality / proactive and practical approach
* Ability to handle different tasks at the same time, prioritizing accordingly and finalising topics
* Capable of working autonomously and in team settings
* Willingness to share knowledge with team colleagues and daily team support beyond coverage needs
* Familiarity with ERP systems and other supply chain management tools
* Excellent verbal and written communication skills
* Fluency in German & English (verbally & written) Spanish is a plus
* Ability to negotiate/argue in a professional manner
What are my benefits?
* A warm, friendly team in an appreciative working atmosphere
* Exciting and varied challenges in an international environment
* Attractive employment conditions and additional benefits
* Comprehensive training with individual support and targeted development opportunities
* Support for further training in finance and accounting
* Modern work-life balance thanks to flexible working hours and the option to work from home
* Modern workplace in the heart of Zug with excellent transport links
* Secure future prospects in a growing, stable company
What makes the company?
* A position with a leading global player in the FMCG industry with a worldwide presence
* An inspiring corporate culture that actively promotes both innovation and personal growth
* The opportunity to contribute to the company's success with your personality and growing professional expertise
* A modern employer with products that are used by millions of people worldwide every day
* A dynamic working environment with dedicated colleagues who will support you in your development
Languages
German: C1 – Advanced
English: C1 – Advanced
Swiss German: B2 – Vantage
Place of work
Zug
Vacancy no.
VA-BG3-AYK