Program assistant logistics and finance

PROGRAM ASSISTANT – LOGISTICS AND FINANCEThe Institute of Higher Studies and Development is looking for a:Program Assistant – Logistics and FinanceDepartment: Permanent contractActivity rate: 100%, i.e., 40 hours/weekDeadline: Start of the Institute:The Geneva Institute, founded in, is a globally recognized center of excellence for the study of and development. Located in Geneva, Switzerland, the institute offers a stimulating, multicultural, and interdisciplinary academic environment. It offers master's and programs and conducts cutting-edge research on major challenges of the department:Your role:As part of the development and quality of its programs, the continues to look for a professional recognized for their sense of rigor and ability to coordinate varied activities. This function plays a key role in the smooth running of programs, ensuring effective logistics management, reliable support, and fluid communication with all stakeholders. Committed, adaptable, and service-oriented, the incumbent actively contributes to the excellence and experience of our.Main responsibilities:- Ensure the logistics and of.- Prepare program contents: agendas, participant lists, supporting documents, and materials.- Draft and send correspondence and intended for participants and speakers.- Collaborate with internal and external to define and implement the logistical parameters of the programs.- Anticipate risks and challenges related to the running of.- Manage several programs simultaneously by demonstrating excellent and an ability to prioritize.- Assist faculty members in all logistical aspects related to online or programs.- Negotiate, select, and manage relationships with external suppliers to ensure punctual and high-quality.- Monitor all payments: issuing invoices, following up on outstanding amounts, and clear communication with.- Manage financial tasks: processing financial emails, reconciling credit card expenses, tracking supplier and speaker payments in connection with accounting.To succeed in this role you:- Education: CFC or higher degree.- Experience: 3 to 5 years in event management or.- Languages: Proficiency in French and English, both oral and written. Excellent writing skills in English.- Rigor: Great attention to detail and precision in tasks.- Financial skills: Ease with numbers and understanding of financial processes.- Interpersonal skills: Excellent communication skills and interaction with various.- Personal qualities: Proactive, adaptable, capable of managing several priorities simultaneously.What we can bring you:- Work with a large community coming from diverse backgrounds.- Interesting work with varied tasks.- Atmosphere in a team of human size.- Heart of Geneva.Recruitment process if you are selected:- You will be contacted by email to complete an Assessment.- An interview at the Institute or via video (depending on your place of residence) with Human Resources to better understand your and your skills.- Final interview with who will be happy to answer your questions, which are more job-oriented.How to apply?We invite you to submit a complete file in PDF with the following documents:1) a cover letter2) a CV3) diplomas4) work certificatesWe are an equal opportunity employer and value diversity within our company. We do not discriminate based on age, marital status, disability, race, origin, color, sex, sexual orientation, or.Furthermore, are invited to consult the Institute's website:Please note that offers received by mail will not be considered. jidfe9b07caen jit0625aen jpiy26aen